Tender Summary

Objectives

The primary objective is to procure and deliver high-quality, reusable surgical dressing scissors to support clinical operations in the Theatre department at Madadeni Hospital. The procurement aims to ensure strict compliance with provincial health supply chain management frameworks, prioritize value for money, and advance preferential procurement policies aligned with national legislation.

Scope

This is a once-off quotation for the supply and delivery of ten (10) units of 18cm (6-inch) blunt, curved dressing scissors to the specified hospital theatre. All costs, including transportation, packaging, insurance, and delivery to the designated site, must be fully incorporated into the quoted price. The quotation validity period is ninety (90) days. Note: Although the tender title references retractors, all item descriptions, specifications, evaluation criteria, and annexures consistently detail dressing scissors. Bidders must align their submissions with the documented scissor specifications.

Technical Requirements

• Material & Grade: Surgical high-grade stainless steel (410/420 grades).
• Design & Dimensions: Blunt, curved blades measuring exactly 18cm (6 inches).
• Functionality: Reusable and fully autoclavable.
• Condition: New, unused, and valid for a minimum of six months upon delivery. Second-hand, refurbished, or expired items are strictly prohibited.
• Standards Compliance: Must conform to applicable SANS/SABS specifications and include a declaration of compliance.
• Quality Assurance: Samples may be requested from compliant bidders for physical verification against specifications. All testing and sample provision costs are borne by the supplier.
• Warranty: Twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever expires first. The supplier must repair or replace defective items at no cost to the purchaser.
• Packaging: Must withstand rough handling, extreme temperatures, and moisture during transit to prevent damage or deterioration.

Skills and Experience Requirements

• Proven Track Record: Submission of at least one verifiable official order accompanied by a signed delivery note or invoice, demonstrating prior supply of similar medical instruments to public or private institutions.
• Regulatory Compliance: Active registration on the Central Suppliers Database (CSD) with a validated tax clearance status.
• Licensing: Holding a valid SAHPRA licence authorizing the commercial supply of medical devices in South Africa.
• Administrative Competence: Ability to accurately complete, sign, and submit all mandatory returnable documents (including SBD 4, SBD 6.1, GCC, and SCC forms) without omissions, retyping, or use of correcting fluid.
• Logistics & Responsiveness: Demonstrated capacity to meet strict delivery timelines, manage secure packaging, and promptly provide physical samples when formally requested in writing.

Explanation of Key Terms and Conditions

• SAHPRA Licence: Mandatory regulatory authorization issued by the South African Health Products Regulatory Authority, certifying that supplied medical devices meet national safety, efficacy, and quality standards before entering the healthcare market.
• CSD Registration: A centralized National Treasury database where all government suppliers must register and maintain up-to-date tax compliance information. Failure to verify or maintain active status results in automatic disqualification.
• 80/20 Preference Point System: An evaluation framework allocating eighty (80) points for competitive pricing and twenty (20) points for designated socio-economic goals. In this tender, full points are awarded to companies with 100% Black African ownership.
• Cover-Quoting Prohibition: An illegal collusive practice where bidders submit quotations under fictitious or third-party company names to artificially manipulate pricing or bypass eligibility rules. Discovery results in immediate disqualification and potential exclusion from public sector contracts for up to ten years.
• Prime Interest Rate Penalty: A contractual clause imposing daily financial deductions for delayed deliveries. The penalty is calculated using the prevailing prime lending rate multiplied by the delivered price of the delayed goods, accruing until full performance is achieved.