Objectives

The primary objective of this tender is to procure and deliver certified Personal Protective Equipment (PPE) specifically designed for maintenance staff at the Hlengisizwe Community Health Centre. The procurement ensures occupational health and safety compliance, minimizes workplace hazards, and supports uninterrupted maintenance operations through the provision of standardized, durable protective gear.

Scope

The scope covers the supply, delivery, and handover of predetermined PPE quantities to the designated health facility. Required items include:

• Safety shoes (3 units)
• Two-piece overalls (9 units)
• Two-piece rain suits (3 units)
• Gum boots (3 units)
• Heat-resistant gloves (9 units)
• Water/chemical-resistant gloves (9 units)

All deliveries must occur within the agreed timeframe following contract award. The quotation validity period is ninety (90) days. Suppliers must provide new, unused products with a minimum shelf-life of six months from the date of delivery. Pricing must be firm, all-inclusive, and account for VAT where applicable.

Technical Requirements

Bidders must strictly comply with detailed manufacturer and industry specifications for each item, with mandatory adherence to South African Bureau of Standards (SABS) and South African National Standards (SANS) certifications. Key technical stipulations include:

• Safety Shoes: Electrical protection up to 600V, heat resistance up to 300°C, waterproof construction, slip-resistant SRX soles, and thermoplastic polyurethane material. SABS and NCRS approval required.
• Overalls: Two-piece design, 100% cotton canvas (280gsm), concealed brass zippers, reinforced bar tacks, and multi-pocket utility layout. Must offer flash fire and chemical spillage protection, meeting SANS 434, 1387-4, and 1423-1 ratings.
• Rain Suits: Rubberized, SABS-approved, nylon-coated, and Gore-Tex compliant for full weather protection.
• Gum Boots: SABS-approved, steel-capped, knee-length, featuring nitrile soles, PVC uppers, and nylon liners.
• Gloves: Heat-resistant variants must be elbow-length leather; water/chemical-resistant variants must be nitrile, approximately 32cm in length.

Physical samples of all items are mandatory prior to bulk delivery for quality verification. Expired, second-hand, or non-compliant goods will result in immediate rejection. All documentation must be completed using official forms without retyping.

Skills Requirements

This tender is classified as a goods supply contract, meaning no specialized trade qualifications or professional licensing are required. However, bidders must demonstrate:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Valid tax clearance status confirmed by the South African Revenue Service (SARS).
• Logistical capability to manage inventory, coordinate transport, and deliver to the specified site within contractual deadlines.
• Administrative proficiency to submit all mandatory returnable documents, including the Bidder’s Disclosure (SBD 4) for conflict-of-interest declarations and the Preference Points Claim Form (SBD 6.1).

While direct technical skills are not mandated, suppliers must possess robust supply chain management competencies to ensure product conformity, sample submission, warranty fulfillment, and compliance with penalty and termination clauses.

Notable Terms & Conditions

Cover-Quoting: Strictly prohibited practice where multiple affiliated entities submit competing bids for the same contract to manipulate pricing or evaluation outcomes. Discovery leads to immediate disqualification and potential ten-year restrictions from public sector procurement.

80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for socio-economic transformation. Full points for the specific goal are granted to enterprises at least 51% owned by Black people, verified via B-BBEE certificate or sworn affidavit.

Warranty & Performance Penalties: A twelve-month warranty applies post-delivery/acceptance. Delayed deliveries incur daily financial penalties calculated at the prime interest rate. Persistent non-performance may trigger contract cancellation, cost recovery, and supplier blacklisting.