Objectives

The primary objective of this quotation is to procure sterile, single-use Kirschner wires for orthopedic and trauma surgical procedures at Addington Hospital. The procurement seeks to secure qualified suppliers capable of delivering compliant medical implants while adhering to provincial health supply chain regulations and promoting local economic participation through structured preference scoring.

Scope

The contract encompasses the supply of 600 units of Kirschner wires, allocated equally across three specified diameters. Deliveries must be made directly to Addington Hospital within a 90-day quotation validity period. All supplied items must retain a minimum shelf-life of six months from the date of delivery. The procuring entity reserves the right to negotiate with shortlisted bidders, reject any or all quotations, and cancel the process without liability.

Technical Requirements

• Product Specifications: Stainless steel orthopedic implants featuring double trocar ends, 200mm in length. Quantities: 200 units each of 1.6mm, 1.8mm, and 2.0mm.
• Quality & Packaging: Must be sterile, single-use, and individually packaged. Compliance with SABS, SANS, and ISO standards is mandatory.
• Regulatory Approval: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the supplier to manufacture, wholesale, or distribute medical devices is compulsory.
• Sample Submission: A physical or photographic sample must be submitted upfront for clinical evaluation. Failure to provide an approved sample results in immediate disqualification.
• Compliance Documentation: Full Central Suppliers Database (CSD) report, updated supplier registration documents, and verifiable proof of national standards approval must accompany the bid.

Skills and Experience Requirements

• Proven Delivery Capacity: Bidders must provide evidence of prior successful supply to healthcare facilities, including at least one valid purchase order and a corresponding signed delivery note.
• Financial & Tax Standing: Valid SARS PIN, validated tax clearance status via CSD, and VAT registration (if applicable). Non-compliant tax status renders a bid non-responsive.
• B-BBEE & Ownership Verification: Current BBBEE status verification certificate or sworn affidavit. To claim preference points, bidders must submit comprehensive proof of South African ownership (CIPC certificate, director/shareholder IDs, utility bill, or ward councilor confirmation).
• Performance Integrity: Bidders with a documented history of unexplained delivery defaults will be excluded from further evaluation.

Notable Terms and Product Definitions

• Kirschner Wire: A rigid stainless steel pin utilised in orthopedic surgery for temporary fracture reduction and internal fixation. The double-trocar configuration features sharpened, threaded ends to enable precise insertion and removal during intraoperative procedures.
• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic goals. Full points are exclusively reserved for South African-owned enterprises, necessitating extensive ownership and operational documentation.
• Cover-Quoting Prohibition: Submitting multiple bids through affiliated or linked entities to manipulate pricing or preference outcomes is strictly classified as fraud. Violations trigger immediate disqualification and potential ten-year restrictions from public sector contracts.
• Delay Penalties: Late deliveries incur financial penalties calculated daily at the current prime interest rate against the delayed goods' value. The purchaser retains the right to source substitute commodities or terminate the contract without prejudice to other remedies.