Tender Summary: Supply and Delivery of Navy Jerseys

Objectives

The primary objective is the one-off supply and delivery of navy jerseys intended as uniforms for Community Health Workers (CHWs). The procurement seeks to provide high-quality garments while adhering to government preferential procurement policies, specifically promoting economic transformation through black women ownership.

Scope

The scope encompasses the supply and delivery of 820 navy jerseys across various sizes to the designated health facility. The contract is a single transaction with no ongoing renewal.

• Total Quantity: 820 units.
• Size Breakdown:
• Small: 6 units
• Medium: 263 units
• Large: 321 units
• X-Large: 121 units
• 2X-Large: 72 units
• 3X-Large: 37 units
• Delivery Location: Harry Gwala Health District Office / HAST.
• Contract Period: Once-off.
• Delivery Costs: All delivery costs must be included in the quoted price.

Technical Requirements

Bidders must supply new, unused products that strictly comply with the following specifications:

• Item Description: Navy Jersey.
• Design Features: V-neck style; embroidered with the Department logo on the left-hand side.
• Material: 100% Cotton Wool.
• Purpose: CHW Uniform.
• Quality Standards: Products must be new, unused, and of the most recent model. Expired or second-hand products are rejected. Goods must be valid for a minimum period of six months upon delivery.
• Samples: Samples are required. The institution will request samples from the top three scoring bidders. Failure to submit a compliant sample may result in disqualification. Samples will be requested via electronic communication.
• Compliance: Bidders must confirm compliance with the detailed specification document.

Skills and Capacity Requirements

As this is a supply of goods, specific technical skills are not mandated beyond standard commercial capacity. However, bidders must demonstrate the ability to fulfill the order and meet administrative prerequisites:

• Registration: Bidders must be registered on the Central Suppliers Database (CSD) with verified status.
• Tax Compliance: Tax matters must be in order; a tax clearance certificate or SARS PIN verification is required.
• Documentation: Bidders must submit updated CIPC registration documents.
• Regulatory Licenses: A license from the South African Health Products Regulatory Authority (SAHPRA) is explicitly noted as not applicable for this item.
• Capacity: Bidders must prove capacity to deliver the specified quantity within the required timeframe.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: An evaluation method where 80 points are awarded based on price competitiveness and 20 points are awarded for specific social goals. In this tender, the 20 points are allocated to companies that are at least 51% owned by Black Women.
• Central Suppliers Database (CSD): A national database managed by National Treasury where all suppliers doing business with the government must register. Verification ensures the supplier is active and compliant.
• Community Health Workers (CHWs): Frontline public health staff who provide basic health care and education in communities. The jerseys serve as their official uniform.
• General Conditions of Contract (GCC) vs. Special Conditions of Contract (SCC): GCCs are standard legal terms applicable to all government contracts. SCCs are specific rules added for this tender that override GCCs if there is a conflict.