Tender Summary

Objectives

The primary objective is to procure two units of Jobson Horne Probes and two units of Crocodile Forceps for clinical use at the Ear, Nose, and Throat (ENT) Clinic. These instruments are required to safely explore ear canals, clear accumulated fluids, and extract small foreign objects lodged in narrow anatomical cavities.

Scope

This is a one-off supply contract for specified surgical instruments. Successful bidders will deliver the goods directly to the hospital's Surgical Stores. The quotation remains valid for ninety days, and all prices must be firm throughout the contract period. Delivery costs must be fully incorporated into the quoted price. The procuring entity reserves the right to accept or reject any quotation without obligation.

Technical Requirements

• Jobson Horne Probe: Must be double-ended with a profile or spiral tip enabling multiple clinical functions. Constructed from surgical-grade stainless steel with a tapering shaft to access deep canal areas. Must conform to provided visual specifications.
• Crocodile Forceps: Must be reusable, manufactured from surgical stainless steel, featuring a long, narrow shaft approximately 140 millimetres in length. Equipped with a spring-loaded mechanism that keeps jaws open at rest and closes when finger handles are squeezed. Must align with attached reference imagery.
• General Standards: All items must be brand new, unused, and free from defects in design, materials, or workmanship. Products must retain a minimum shelf life of six months upon delivery. Compliance with applicable South African National Standards (SANS/SABS) is mandatory. The supplier provides a warranty covering twelve months post-delivery or eighteen months post-shipment, whichever expires first.

Skills Requirements

This tender focuses exclusively on the supply of standardized medical instruments rather than specialized services or labour. Consequently, no specific professional or technical skills are mandated. Suppliers are expected to possess standard commercial competencies, including proficiency in public sector procurement compliance, accurate financial invoicing, inventory management, and reliable logistics to ensure timely delivery to the designated facility.

Notes on Unusual or Complicated Terms

• SAHPRA Licensing: Companies manufacturing, importing, exporting, or wholesaling medical devices must hold a valid licence from the South African Health Products Regulatory Authority. This regulatory requirement ensures all supplied instruments meet national safety, efficacy, and quality control standards.
• 80/20 Preference Point System: Evaluation allocates eighty points for competitive pricing and twenty points for socio-economic goals. Full preference points are awarded to enterprises that are entirely South African-owned, substantiated by a B-BBEE verification certificate or sworn affidavit.
• Anti-Collusion & Cover-Quoting: Submitting multiple quotations through affiliated or interconnected entities constitutes cover-quoting. This is a prohibited practice that triggers immediate disqualification and may result in restriction from public sector contracts for up to ten years.
• Sample Submission: Physical samples may be requested for technical verification against specifications. Failure to provide samples when instructed renders the quotation non-responsive and ineligible for evaluation.
• Delay Penalties & Termination: Late delivery incurs financial penalties calculated at the prevailing prime interest rate per day. The purchaser may terminate the contract for default, claim excess procurement costs, or impose business restrictions for serious breaches, including fraudulent or corrupt practices.