Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for a one-off delivery of antiseptic wound dressings. The procured items are intended for clinical use in surgical and diagnostic procedures at Prince Mshiyeni Memorial Hospital, specifically supporting lumbar puncture interventions.

Scope

The tender covers the supply and delivery of 15,400 units of non-adherent knitted viscose rayon gauze dressings. Each unit must measure 9.5 cm × 9.5 cm and be uniformly impregnated with an ointment containing 10% povidone iodine. Deliveries are to be made directly to the hospital’s Surgical Stores. The arrangement is structured as a single, one-off transaction rather than a recurring framework agreement.

Technical Requirements

• Material & Composition: Knitted viscose rayon base, white in colour, impregnated with 10% povidone iodine ointment.
• Packaging: Individual unit packaging that ensures durability, protects against contamination during transit, and clearly displays manufacturing and expiry dates.
• Quality Standards: Must comply with South African National Standards (SANS/SABS). Products must be new, unused, and retain a minimum shelf life of six months from the date of delivery.
• Clinical Application: Specifically designated for lumbar puncture procedures to facilitate cerebrospinal fluid collection.
• Sample Submission: Bidders must provide two physical samples alongside their quotation on the closing date. Failure to submit samples results in immediate disqualification. All testing and scrutiny costs are borne by the bidder.

Skills and Qualification Requirements

While the tender does not require specialised personnel training, bidders must demonstrate strict regulatory and administrative compliance:

• Regulatory Licence: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, import, export, or wholesale medical devices.
• Supplier Registration: Active registration and verified compliance on the Central Suppliers Database (CSD), accompanied by updated CIPC business registration documents.
• Financial & Tax Standing: Proof of tax compliance via SARS, including a valid tax clearance certificate. VAT-registered bidders must quote prices inclusive of 15% VAT.
• Transformation & Ownership: Submission of a B-BBEE status verification certificate or sworn affidavit (applicable to EMEs and QSEs). Full preference points are allocated to South African-owned enterprises.
• Administrative Documentation: Completion of mandatory disclosure forms (SBD4 for conflict of interest, SBD6.1 for preference points), official quotation forms, and acceptance of General and Special Conditions of Contract.

Key Terms and Unusual Requirements

• 80/20 Preference System: Evaluation uses an 80-point price-based scoring model and 20 points for specific socio-economic goals (primarily South African ownership). Points are awarded based on the lowest acceptable tender price relative to the bidder's offer.
• Performance Security: Successful bidders may be required to furnish a performance guarantee (e.g., irrevocable bank guarantee or certified cheque) within 30 days of contract award.
• Penalty & Termination Clauses: Delayed deliveries incur daily financial penalties calculated at the current prime interest rate. Repeated breaches, fraudulent declarations, or failure to meet specifications may result in contract termination and potential debarment from public sector contracts for up to ten years.
• Warranty & Inspection Rights: Goods carry a twelve-month warranty from acceptance. The purchaser reserves the right to inspect, test, or analyse supplies at any stage. Non-compliant items will be rejected and removed at the supplier’s expense.