Objectives

The primary objective of this tender is to procure sterile surgical mesh for clinical application at Addington Hospital. The procurement seeks to secure reliable suppliers capable of delivering compliant medical-grade materials while adhering to provincial health department standards and public sector preferential procurement frameworks.

Scope

• Supply and delivery of six (6) units of Vicryl Mesh (30x30cm) to Addington Hospital.
• All goods must be delivered to the designated hospital premises within the timeframe stipulated upon contract award.
• Quotations remain valid for ninety (90) days from the closing date.
• Award will be determined using an 80/20 evaluation model, balancing price competitiveness with preferential points for specific socio-economic goals.

Technical Requirements

• Product Specification: Vicryl Woven Mesh-Polyactin 910, engineered for soft tissue repair, organ support, and wound transudate containment.
• Physical Attributes: Dimensions of 30cm x 30cm, absorbable, sterile, single-packed, and designated for single-use procedures.
• Quality & Regulatory Compliance: Items must conform to SABS, SANS, or ISO quality standards. Suppliers must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Sample Submission: Physical or photographic samples must be provided for end-user evaluation to verify specification compliance. Winning bidders' samples may be retained for reference.
• Product Condition: Only new, unused stock is acceptable. All products must retain a minimum shelf life of six months upon delivery.
• Warranty & Performance: Goods carry a twelve-month warranty post-delivery or eighteen months post-shipment. Late deliveries incur daily financial penalties calculated at the current prime interest rate.

Skills Requirements

No specialised technical or professional qualifications are explicitly mandated. However, bidders must demonstrate operational competence through:

• Proven supply chain capability, substantiated by valid proof of previous orders and signed delivery notes from private or public healthcare facilities.
• Strong administrative and compliance management to navigate multi-stage evaluations, including mandatory documentation submissions (CSD report, BBBEE certificate/affidavit, SAHPRA licence, and tax clearance).
• Logistical coordination skills to ensure timely delivery, inventory validity tracking, and proper handling of sterile medical equipment without unauthorised subcontracting.

Notable Terms & Conditions

Preferential Procurement (80/20 System): Eighty percent of evaluation points are allocated to price, while twenty percent are reserved for specific goals, primarily favouring South African-owned enterprises. Bidders must submit verifiable proof of ownership and enterprise status via CSD and supporting documentation to claim these points.

SAHPRA Licensing: This refers to mandatory regulatory authorisation from South Africa's health products regulator. It ensures that only legally approved entities handle medical devices, safeguarding patient safety and product traceability.

Cover-Quoting Prohibition: A strict anti-fraud measure where multiple companies linked to the same individuals submit competing bids for the same contract. The department employs verification systems to detect this practice, which results in immediate disqualification and potential ten-year restrictions from public sector contracts.

Prime Interest Penalty Clause: A contractual term imposing daily financial deductions on delayed deliveries, calculated using the prevailing prime lending rate. This incentivises timely performance and compensates the institution for operational disruptions caused by late supply.