Objectives

The primary objective of this quotation is to procure and deliver two functional two-way radio units equipped with chargers to the Hlengisizwe Community Health Centre in KwaZulu-Natal. The procurement aims to establish reliable short-range communication infrastructure for health facility operations while complying with provincial supply chain management regulations and preferential procurement frameworks.

Scope

The scope encompasses the sourcing, delivery, and handover of two new two-way radios with compatible chargers to the designated health centre. The quotation requires firm pricing valid for ninety days, with all delivery costs included in the quoted amount. Supplied items must be brand-new, unused, and possess a minimum validity period of six months upon delivery. The arrangement is structured as a one-off supply with no extended service or maintenance contract period specified. Bidders must satisfy all administrative, mandatory, and technical evaluation stages to progress to price consideration.

Technical Requirements

• Frequency Range: 136–174 MHz
• Channels: 16 to 30
• Battery Capacity: Approximately 1500 mAh and 2000 mAh
• Colour: Black
• Construction: Durable exterior plastic, internal metal alloy, and a special chemical compound
• Protection Rating: IP65 (water and dust resistant)
• Accessories: Must include matching chargers
• Compliance: Goods must align with relevant South African National Standards (SANS/SABS) where applicable. Bidders must explicitly confirm specification adherence and provide evidence of product validity and new condition.

Skills Requirements

This tender involves the direct supply of commercial goods rather than specialized services or complex installations. Consequently, no specific professional or technical certifications are mandated beyond standard vendor capabilities. Suppliers must demonstrate the operational capacity to source compliant equipment, manage logistics for timely delivery to the specified site, handle warranty claims, and fulfill administrative obligations including tax clearance validation and Central Supplier Database registration.

Notes on Unusual or Complicated Terms

• IP65 Protection Rating: Indicates the device is completely protected against dust ingress and can withstand low-pressure water jets from any direction, ensuring operational durability in varied or harsh environmental conditions.
• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points for race-based preferences require at least 51% Black ownership, supported by a B-BBEE certificate or sworn affidavit. Additional points may be allocated for enterprises located in designated RDP catchment areas, requiring CIPC registration proof. Failure to submit supporting documentation results in zero points for these categories but does not disqualify the bid.
• SBD 4 Bidder’s Disclosure: A mandatory legal declaration requiring bidders to disclose any personal or business relationships with employees of the KwaZulu-Natal Department of Health. Non-disclosure or false declarations lead to immediate disqualification and potential legal penalties.
• Warranty & Performance Security: The supplier warrants all goods for twelve months post-delivery against defects in design, materials, or workmanship. Upon award, the successful bidder must furnish performance security within thirty days, typically in the form of a bank guarantee or certified cheque.