Objectives

The primary objective of this tender is to procure reliable, clinically appropriate surgical instruments for routine use at Hlengisizwe Community Health Centre. The procurement aims to ensure consistent supply of quality medical tools while complying with KwaZulu-Natal Department of Health supply chain management standards, transformation policies, and fiscal accountability frameworks.

Scope

The contract covers the supply and direct delivery of two categories of stainless steel medical instruments:

• Clip Remover (Collin type, cross-milled steel): Approximately 23 to 25 units
• Foreign Body Remover (Crocodile type, standard steel): 6 units

Delivery must be completed to the designated health facility within the timeframe specified by the successful bidder. The quotation operates on a fixed-price basis with a 90-day validity period, and no service or installation components are included.

Technical Requirements

• All instruments must be brand new, unused, and free from manufacturing defects.
• Products must conform to applicable South African National Standards (SANS/SABS) where referenced.
• Supplied goods must retain a minimum shelf life of six months upon delivery.
• Pricing must be firm, all-inclusive (covering transport, handling, and applicable VAT), and submitted using unaltered official government quotation forms.
• Bidders must maintain active Central Suppliers Database (CSD) registration, valid SARS tax clearance, and up-to-date B-BBEE documentation.
• Goods are subject to purchaser inspection and testing; non-compliant or damaged items may be rejected or require replacement at the supplier’s expense.

Skills Requirements

No specialized professional certifications, engineering qualifications, or technical trade licenses are mandated. Suppliers must demonstrate standard commercial supply chain capabilities, including inventory management, secure packaging, and logistics coordination for medical-grade instruments. Familiarity with public sector compliance reporting, tax validation processes, and preferential procurement documentation is essential. The contract does not require installation, commissioning, staff training, or ongoing maintenance services.

Key Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic goals. Full points are awarded to enterprises with at least 51% Black ownership, supported by a B-BBEE certificate or sworn affidavit.

Performance Security: Successful bidders must furnish a bank guarantee or certified cheque within 30 days of contract award to guarantee fulfillment.

Warranty Period: Covers 12 months post-delivery/acceptance or 18 months from shipment, whichever occurs first. Defective items must be repaired or replaced at no cost to the purchaser.

Delay Penalties: Late delivery triggers daily financial deductions calculated using the current prime interest rate applied to the delayed portion’s value.

Anti-Collusion & Cover-Quoting Enforcement: Strict prohibition against multiple entities bidding on the same contract to manipulate outcomes. Violations result in immediate disqualification, potential ten-year sector restrictions, and referral to regulatory authorities.