Objectives

The primary objective of this tender is to procure two (2) pinhole eye occluders for clinical use at Hlengisizwe Community Health Centre under the KwaZulu-Natal Department of Health. The procurement seeks to acquire compliant, high-quality medical supplies at a competitive price while advancing designated socio-economic transformation targets through the government's preferential procurement framework.

Scope

The scope covers the supply, delivery, and handover of two pinhole eye occluders to the designated health facility. The contract includes all logistics, packaging, and delivery costs to the prescribed site. The procurement operates under a standard quotation process for goods valued up to R1,000,000, with submitted quotes required to remain valid for ninety days. No installation, training, or ancillary services are included beyond standard delivery and warranty provisions.

Technical Requirements

• Specification Adherence: Supplied items must strictly match the attached technical specification and visual reference. Bidders must explicitly confirm compliance on the official quotation form.
• Product Condition & Validity: Goods must be brand new, unused, and free from manufacturing or material defects. All products must retain a minimum shelf life of six months upon delivery. Expired, refurbished, or second-hand items are automatically disqualified.
• Quality Standards: Items should comply with applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) where relevant.
• Packaging & Delivery: Goods must be securely packaged to withstand transit conditions and delivered to the specified health centre. All transportation, handling, and delivery expenses must be fully incorporated into the quoted price.
• Warranty: Suppliers must provide a minimum twelve-month warranty from the date of delivery and acceptance, or eighteen months from the date of shipment, whichever expires first. Any defective items must be repaired or replaced promptly at the supplier's expense.
• Performance Security: Within thirty days of contract award, the successful bidder may be required to submit performance security, typically via a bank guarantee or certified cheque, to safeguard contractual obligations.

Skills Requirements

No specialized clinical, engineering, or professional technical skills are required. The procurement focuses on commercial readiness and administrative compliance. Bidders must demonstrate:

• Active verification on the Central Supplier Database (CSD) with a validated tax compliance status.
• Capability to accurately complete and submit all mandatory Standard Bidding Document (SBD) forms, particularly the Bidder's Disclosure (SBD4) for conflict-of-interest declarations and the Preference Points Claim Form (SBD6.1).
• Operational capacity to manage inventory validity, execute timely deliveries, and maintain accurate financial invoicing per public sector requirements.
• Familiarity with national supply chain management regulations, including the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).

Key Procurement Terms & Evaluation Framework

80/20 Preference Point System: This tender applies an 80/20 scoring model, allocating eighty points for price competitiveness and twenty points for specific socio-economic goals. Full points for the specific goal are granted to enterprises that are at least 51% owned by Black people, substantiated by a valid B-BBEE certificate or sworn affidavit.

Three-Stage Evaluation: Quotations undergo mandatory sequential screening. Stage 1 verifies administrative completeness (SBD forms, CSD registration, tax clearance). Stage 2 assesses technical specification compliance. Stage 3 calculates price and preference points. Non-compliance at any stage results in immediate disqualification.

Penalties & Contract Termination: Delayed deliveries incur daily penalties calculated at the prevailing prime interest rate. The procuring entity reserves the right to terminate the contract for default, specification non-compliance, or corrupt/fraudulent conduct, and may impose restriction penalties barring future public sector participation for up to ten years.