Tender Summary: Hemoglobin Test Strips (VivaDiag)

Objectives

The primary objective is to secure a reliable, once-off supply of diagnostic hemoglobin test strips for patient care at the designated community health centre. The procurement also aims to align with provincial economic development mandates by favouring locally manufactured or produced medical consumables.

Scope

• Product: Hemoglobin Test Strips (VivaDiag brand)
• Quantity: 200 boxes
• Box Contents: 50 test strips, one code chip, and one package insert per box
• Contract Duration: Once-off delivery
• Delivery Destination: Designated community health centre facility
• Quotation Validity: 90 days from closing date
• Pricing Model: All-inclusive delivered price; firm and binding throughout the validity period

Technical Requirements

• Supplies must strictly match the attached specification, including VivaDiag branding and exact component listing per box.
• Products must meet or exceed SABS/SANS/JSO quality standards.
• All items must be new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Bidders must explicitly confirm specification compliance; omission results in automatic disqualification.
• Delivery expenses must be fully absorbed into the quoted unit and total prices.
• The procuring entity reserves the right to request physical samples from the highest-scoring bidders for laboratory verification.

Skills & Capacity Requirements

No specialised technical labour skills are mandated. Instead, bidders must demonstrate operational, administrative, and regulatory capacity:

• Supply Track Record: Provision of at least one verifiable order and delivery note proving prior supply of similar medical products to public or private health facilities.
• Regulatory & Financial Standing: Active CIPC registration, verified Central Supplier Database (CSD) profile, and valid SARS tax clearance status.
• Documentation Proficiency: Ability to complete mandatory government returnable forms accurately, issue compliant tax invoices, and adhere to strict submission protocols.
• Performance Reliability: Clean contractual history; any documented failure to deliver without acceptable justification will result in disqualification.

Key Terms & Clarifications

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are awarded to enterprises manufacturing or producing within KwaZulu-Natal.
• SBD Declaration Forms: Standard public sector disclosure templates (SBD 4 for conflict of interest, SBD 6.1 for preference claims) must be submitted. Inaccurate or omitted declarations constitute false statements and lead to disqualification.
• Prime Interest Rate Penalty: Late delivery triggers daily financial deductions calculated at the prevailing prime interest rate applied to the delayed contract value.
• Sample Verification Process: Physical samples may be requested from the top three bidders. Non-compliant samples can invalidate the bid and trigger a fresh procurement cycle.