Objectives

The primary objective of this tender is to procure a reliable supplier capable of delivering a single batch of specialised, high-durability barcodes for internal asset and inventory management within the KwaZulu-Natal Department of Health. The procurement seeks to enhance tracking accuracy, maintain compliance with public sector supply chain standards, and support operational efficiency across designated health facilities.

Scope

The tender encompasses the complete supply and delivery of 46,500 aluminium acetone activated barcodes to the Old Boys Model School in Pietermaritzburg. The contract is structured as a once-off supply with a ninety-day quotation validity period. Successful bidders assume full responsibility for manufacturing, packaging, transportation, and final delivery to the specified site. The evaluation process is divided into three mandatory stages: administrative compliance verification, technical sample assessment, and price/preference scoring. All quotations must be submitted physically in sealed envelopes before the closing deadline; electronic submissions are strictly prohibited. Pricing must be firm, inclusive of all delivery costs, and compliant with national preferential procurement legislation.

Technical Requirements

• Dimensions: 39mm × 13mm
• Colour: Black
• Material: 0.5mm aluminium acetate
• Printing Method: Photo-anodised
• Condition: Brand new, unused, and valid for a minimum of six months upon delivery
• Sample Submission: A physical sample must accompany the quotation for technical evaluation; failure to submit results in immediate disqualification
• Documentation: Official quotation forms must be used without retyping; all returnable documents (SBD forms, CSD report, tax clearance, company registration) must be fully completed and signed
• Compliance: Goods must meet applicable SANS/SABS standards where relevant, and expired or second-hand items will be rejected

Skills Requirements

No specialised professional qualifications, engineering credentials, or technical certifications are explicitly mandated for this supply-only tender. Suppliers are expected to demonstrate standard commercial and logistical capability, including valid business registration, active Central Supplier Database (CSD) status, SARS tax compliance, and the operational capacity to produce or source the specified barcodes and execute timely delivery. Prior experience in supplying durable medical, laboratory, or institutional labelling products is advantageous but not compulsory.

Notes on Unusual Terms

• Acetone Activated: Refers to a specialised adhesive backing that chemically reacts upon exposure to acetone vapour, forming a permanent, tamper-resistant bond on non-porous surfaces such as metal or hard plastics. This ensures labels remain securely attached in clinical or laboratory environments where standard adhesives may fail.
• Photo-Anodised: A high-durability printing technique where graphics or text are permanently transferred onto an anodised aluminium layer using photochemical imaging. Unlike conventional ink printing, this method creates a fused, scratch-proof, and chemical-resistant surface, making it ideal for long-term asset tracking in demanding settings.
• 80/20 Preference System: A statutory procurement scoring model where eighty points are awarded for competitive pricing and twenty points for socio-economic transformation goals. In this tender, the full twenty points are allocated to enterprises that are one hundred percent owned by historically disadvantaged persons.