Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for the one-off provision of haemoglobin (HGB) test strips specifically calibrated for the Mission brand meter. The supply aims to support routine clinical diagnostics and maintain adequate medical stock levels at Manguzi Hospital under the KwaZulu-Natal Department of Health.

Scope

The procurement covers the supply and delivery of 200 boxes of test strips, with each box containing 50 individual strips. The contract is once-off, with a quotation validity period of 90 days. Successful bidders must deliver the complete quantity within 21 days of contract award to the designated hospital facility. All transportation, handling, and incidental delivery costs must be fully incorporated into the quoted price, which must remain firm for the duration of the contract. The evaluation follows a four-stage process: administrative compliance, delivery capacity, specification adherence, and a combined price and preference scoring system.

Technical Requirements

• Products must be original equipment manufacturer (OEM) authorised test strips fully compatible with the Mission HGB meter.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices.
• All supplied items must be new, unused, and possess a minimum remaining shelf life of six months from the date of delivery.
• Goods must conform to applicable South African National Standards (SANS/SABS) where relevant, and bidders must formally confirm specification compliance.
• Quotations must be submitted on official departmental forms without retyping, accompanied by all mandatory returnable documentation, including CSD verification and tax clearance proof.

Skills Requirements

This procurement is focused on goods supply rather than specialised service delivery, therefore no advanced technical or professional skills are mandated. Suppliers are expected to demonstrate operational capacity through proven delivery track records, valid regulatory licensing, and established supply chain logistics. Prior performance history will be assessed during the capacity evaluation stage, and bidders must maintain active registration on the National Treasury Central Suppliers Database (CSD) with compliant tax clearance status. No additional training, installation, or after-sales technical support is required beyond standard product warranty provisions.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A mandatory regulatory permit issued by South Africa’s health products regulator, confirming the supplier is legally authorised to handle, distribute, or trade medical devices within the country.
• OEM Authorised Agent: Requires the bidder to be an officially appointed distributor of the original manufacturer, ensuring product authenticity, traceability, batch integrity, and valid warranty coverage.
• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are allocated for competitive pricing and 20 points for designated socio-economic goals. Full points are awarded to enterprises that are 100% owned by Black African women.
• Central Suppliers Database (CSD): A national Treasury-maintained registry used to verify supplier legitimacy, tax compliance, historical performance, and legal standing before any contract is awarded.