Objectives

To procure and supply certified, reusable surgical drainage devices for clinical use at Ngwelezane Hospital. The primary objective is to secure a reliable, compliant inventory of heat-resistant and autoclavable Kehr T-drains that support open cholecystectomy procedures while adhering to provincial health procurement standards and socio-economic procurement policies.

Scope

The contract covers a single, one-off supply of six boxes (ten units per box) of Kehr T-drains distributed across three specified diameters. Deliveries must be made directly to the hospital's designated facility within the agreed delivery period. The procurement follows a structured four-stage evaluation process focusing on administrative compliance, technical specification adherence, pricing, and mandatory sample submission. The contract is non-renewable and subject to standard general and special conditions of contract.

Technical Requirements

• Product must be explicitly heat-resistant and autoclavable.
• Available in Charrière/French scale sizes 12, 14, and 16.
• Must meet SABS-approved quality standards or equivalent recognized certification.
• Packaged in boxes containing ten units each.
• All supplied items must be brand new, unused, and retain a minimum shelf life of six months from the date of delivery.
• Physical samples must be hand-delivered prior to or on the official closing date for verification against the attached specification document.
• Bidders must confirm full compliance with the specification using the official returnable form; non-compliance results in automatic disqualification.

Skills and Qualification Requirements

• Valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, wholesale, or distribute medical devices.
• Up-to-date CIPC company registration documents reflecting current corporate structure.
• Verified tax compliance status validated through the Central Suppliers Database (CSD) and SARS PIN confirmation.
• Completed SBD 4 (Bidder’s Disclosure) declaring no undisclosed relationships with state employees or conflicting interests.
• Completed SBD 6.1 (Preference Points Claim Form) accompanied by documentary proof of South African ownership, including a CIPC ownership certificate and a BBBEE certificate or sworn affidavit.
• Ability to provide firm, fixed pricing valid for ninety days, inclusive of all delivery costs and applicable VAT.

Explanation of Key Terms and Conditions

Autoclavable / Heat-Resistant: Indicates the device can withstand repeated high-pressure steam sterilization cycles without structural deformation, material degradation, or loss of functionality, ensuring safe clinical reuse.

CH/FR Scale: Refers to the Charrière/French sizing system used internationally to denote the external diameter of tubular medical instruments and drainage tubes.

80/20 Preference Point System: A government procurement evaluation model where eighty percent of the total score is allocated to competitive pricing, and twenty percent is reserved for specific socio-economic goals, primarily promoting South African-owned enterprises.

Cover-Quoting Prohibition: A strict anti-fraud clause prohibiting bidders from submitting multiple quotations through affiliated or related companies to manipulate pricing or preference points. Violation leads to immediate disqualification and potential restriction from public sector contracts for up to ten years.

SBD Documentation: Standard Bidding Documents mandated by National Treasury regulations to enforce transparency, tax compliance, ethical conduct, and proper allocation of preferential procurement points.