Objectives

The primary objective is to procure high-quality orthopaedic boys boots for clinical patient use within the provincial health department’s orthopaedic services. The contract ensures a reliable supply of medically appropriate footwear that supports paediatric orthopaedic treatment while adhering to strict public procurement standards.

Scope

The scope encompasses a one-off supply and delivery of orthopaedic boys boots across multiple sizes (Sizes 11, 12, 13, and 1, both left and right), with an estimated quantity of 50 units per variant. Deliveries must reach designated health facility locations as directed. The procurement mandates physical sample submission prior to the closing date for compliance verification, followed by bulk delivery upon contract award. The quotation validity period is 90 days, and the contract is structured as a single delivery event.

Technical Requirements

Bidders must supply boots that strictly comply with or exceed the following clinical and manufacturing specifications:

• Style & Structure: Derby-style design conforming to an anatomical last shape; wooden shank positioned between sole and innersole.
• Upper Materials: Full-grain black box calf with a satin finish; vulco or leather toe puff; vulco heel stiffener.
• Lining & Stitching: PVC-lined quarters; cloth-lined vamp with PVC-lined tongue; three-row machine stitching joining quarters to vamp; single-row stitching on facing.
• Hardware & Openings: Six black eyelets per side (5mm inner/10mm outer diameter); 55mm throat opening width; 3mm resin runner stitched to upper; back strap with loop.
• Sole & Heel: 6mm stuck-on leather sole; one-piece rubber/polyurethane heel (20mm height, 70mm length).
• Accessories & Finishing: One pair of 1000mm mohair boot laces with plastic tips per pair; size clearly stamped on soles and tongues; heels and soles trimmed, smoothed, and waxed.
• Quality & Condition: High-quality construction suitable for clinical use. All items must be new, unused, and valid for a minimum of six months upon delivery.

Skills & Supplier Capabilities

No formal professional certifications are mandated, but suppliers must demonstrate:

• Manufacturing or supply capacity capable of producing specialised orthopaedic footwear to exact dimensional, material, and finishing specifications.
• Operational readiness to produce, package, and deliver compliant physical samples before the closing deadline.
• Administrative competence to compile all mandatory returnable documents, including CSD registration, SARS tax clearance, company registration records, and B-BBEE status verification.
• Contractual management capability to fulfil warranty obligations, performance security requirements, and respond to audit or inspection requests.

Key Terms & Unusual Requirements

Orthopaedic Boys Boots: Specialised medical footwear engineered for paediatric orthopaedic conditions. Unlike standard footwear, these require precise anatomical shaping, reinforced structural components (e.g., wooden shanks, specific heel dimensions), and therapeutic-grade materials to support foot alignment, stability, and recovery.

80/20 Preference Point System: A South African preferential procurement scoring model where 80 points are awarded based on price competitiveness and 20 points for socio-economic transformation goals. Full points are exclusively allocated to companies that are 100% owned by Black Africans.

Mandatory Pre-Closing Sample Submission: Bidders must physically deliver product samples to the designated orthopaedic service address on or before the closing date. Late or missing samples result in automatic disqualification, regardless of pricing or documentation completeness.

Three-Stage Sequential Evaluation: Quotations undergo strict phased screening: (1) Administrative compliance, (2) Sample evaluation against technical specifications, and (3) Price and preference scoring. Failure at any stage terminates participation without progression.

Warranty & Penalty Structures: Suppliers warrant goods for 12 months post-delivery or 18 months post-shipment. Delayed deliveries incur daily financial penalties calculated at the current prime interest rate. The purchaser retains termination rights for default, fraud, or insolvency, with potential 10-year restrictions from public sector procurement.