Objectives

The primary objective is to procure and deliver a complete set of porters’ uniforms to the designated hospital facility. This ensures that hospital porters are equipped with standardized, durable, and safe work attire to support daily clinical and logistical operations.

Scope

This is a one-off supply and delivery contract covering gender-specific footwear, lower garments, and upper garments. The supplier must provide exact quantities as specified, with detailed size breakdowns for each item. The scope encompasses manufacturing or sourcing compliant garments, delivering them to the prescribed destination, coordinating pre-closing sample submissions, and facilitating post-award on-site measurements to guarantee accurate sizing. All goods must be new, unused, and delivered within the timeframe quoted by the bidder.

Technical Requirements

• Footwear: Black, anti-slip, oil and acid-resistant, rubber welted SABS-approved soles, PU midsole, split buffalo leather uppers, 4-eyelet lace-up design.
• Trousers (Male): Navy, 55% Trevira/45% New Wool blend, plain waistband with 40mm belt loops, zip fly, French bearer, slant side pockets, jetted hip pocket, reinforced stress points, finished bottoms.
• Skirts (Female): Navy, 100% polyester mini matt fabric, front darts, semi-elasticated waist, fully lined, concealed back zip, back vest pleat.
• Golf Shirts (Male/Female): White, 240g poly-cotton piqué knit, double-needle finish, branded with hospital name, contrast trim, raised ridge collar/sleeves, side slits, pearlised buttons.
• Quality & Compliance: All items must meet SABS Approved standards. Products must have a minimum validity of six months upon delivery. Second-hand or expired goods are strictly prohibited. Bidders must confirm specification compliance and submit physical samples by the closing date. Post-award, the successful supplier must conduct on-site measurements for final sizing.

Skills Requirements

The tender does not mandate specialized professional qualifications. Instead, it requires demonstrated supply chain capacity to manufacture or source high-quality uniform garments that strictly adhere to South African quality benchmarks. Suppliers must possess robust logistical capabilities for timely delivery, inventory management across multiple sizes, and the administrative competence to handle sample coordination, measurement collection, and full compliance with public sector procurement documentation. Experience in healthcare or institutional uniform supply is advantageous but not explicitly required.

Notable Terms & Conditions

• SABS Approved: Certification from the South African Bureau of Standards confirming that products meet nationally recognized quality, safety, and durability benchmarks.
• 80/20 Preference Point System: An evaluation framework where 80 points are allocated to competitive pricing and 20 points to socio-economic goals, specifically rewarding fully South African-owned enterprises.
• Cover-Quoting Prohibition: Bidders are strictly forbidden from submitting multiple quotations under different company entities for the same tender. Violation results in immediate disqualification.
• Prime Interest Rate Penalty: Late deliveries incur daily financial penalties calculated using the prevailing prime interest rate until actual delivery is completed.
• Performance Security: The awarded contractor must furnish a performance guarantee (e.g., bank guarantee or certified cheque) within thirty days of contract notification to secure contractual obligations.