Objectives

The primary objective is to procure and deliver sterile, single-use biopsy needles to support routine dermatological procedures across multiple wards at the General Justice Gizenga Mpanza Hospital. The procurement seeks to secure a reliable supply of high-quality medical instruments while complying with provincial health supply chain governance, quality assurance protocols, and preferential procurement legislation.

Scope

This is a one-off quotation for the supply and delivery of biopsy needles in four specified diameters. The total requirement comprises 950 boxes, with each box containing 20 units. Deliveries must be made to designated hospital locations. The contract encompasses product provision, regulatory compliance, quality benchmark adherence, and fulfillment of socio-economic transformation obligations. Evaluation follows a five-stage process: administrative compliance, delivery capacity, technical specification adherence, pricing and preference scoring, and physical sample verification.

Technical Requirements

• Material & Design: Seamless, high-grade stainless steel construction ensuring sharp, clean cuts. Features a ribbed or ergonomic handle for secure grip and precise clinical control.
• Usage & Application: Sterile, single-use, and disposable. Intended for routine dermatological evaluation of skin lesions, rashes, and small moles.
• Sizes & Quantities: 2mm (250 boxes), 4mm (200 boxes), 5mm (250 boxes), and 6mm (250 boxes).
• Packaging & Standards: Supplied in boxes of 20 units. Must carry CE marking and comply with applicable SABS/SANS standards. All products must retain a minimum shelf life of six months upon delivery; second-hand or expired items are strictly prohibited.
• Sample Verification: Top-scoring bidders will be required to submit physical samples for independent clinical and quality testing prior to final contract award.

Skills and Qualification Requirements

• Regulatory Compliance: Valid registration on the Central Suppliers Database (CSD), current tax clearance status, and updated CIPC documentation. Bidders must hold active authorization from the South African Health Products Regulatory Authority (SAHPRA) or relevant health council to legally import, distribute, or wholesale medical devices.
• Financial & Operational Capacity: Sworn affidavit confirming non-insolvency and financial capability to execute the contract. Documentary proof of previous successful deliveries to public or private healthcare facilities via order and delivery notes.
• Preferential Procurement: Participation in the 80/20 preference point system, where 20 points are allocated to enterprises that are at least 100% owned by Black Africans. Claiming these points requires a certified CIPC ownership certificate.
• Mandatory Documentation: Completion of standard bid forms (SBD 4 for conflict of interest disclosure and SBD 6.1 for preference claims), alongside full compliance with all returnable documents. Failure to submit required paperwork results in immediate disqualification.

Notable Terms and Conditions

80/20 Preference System: A scoring model allocating 80 points to competitive pricing and 20 points to specific socio-economic goals. Price points are calculated proportionally against the lowest acceptable tender, meaning lower bids score higher on the price component.

Performance Security & Penalties: Successful bidders must provide performance security within thirty days of award. Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Persistent default, corrupt practices, or failure to meet specifications may result in contract termination and a prohibition from public sector contracts for up to ten years.

Negotiation Rights: The procuring authority reserves the right to engage in post-award negotiations with shortlisted bidders if quoted prices are deemed non-market related or uneconomical.