Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for the one-off provision of sterile maternity sanitary pads to support post-delivery patient care at Newcastle Regional Hospital. The procurement aligns with public sector supply chain management principles, ensuring timely delivery of high-quality medical consumables while promoting local economic participation through preferential procurement policies.

Scope

The contract covers the supply of 84 bales of maternity sanitary pads. Each bale must contain 36 packets, with each packet holding 12 sterile pads measuring 300 x 100 mm. Goods must be delivered directly to Newcastle Regional Hospital. The agreement is structured as a single delivery event with a quotation validity period of 90 days. All transportation and delivery costs must be factored into the quoted price, and supplied products must retain a minimum shelf life of six months upon delivery.

Technical Requirements

• Products must be sterile, loop-free, and strictly adhere to the specified dimensions, packaging configuration, and quality standards.
• All items must meet or exceed SABS and SANS certification requirements.
• Bidders must submit a physical sample or clear photograph of the product alongside their quotation by the closing date; failure to do so results in automatic disqualification.
• Suppliers must demonstrate operational capacity by providing stamped proof of delivery or order documentation for previous maternity pad supplies.
• Quotations must be submitted on official, unaltered government forms, fully completed, and lodged in a sealed envelope clearly marked with the quotation number.
• Mandatory compliance documentation includes valid CIPC registration, Central Supplier Database (CSD) verification, SARS tax clearance, and a B-BBEE certificate or sworn affidavit.
• No used, second-hand, or expired products will be accepted.

Skills Requirements

No specialized technical or professional qualifications are mandated. However, bidders must demonstrate practical supply chain and logistics capabilities relevant to public healthcare procurement. This includes proficiency in completing mandatory government returnable documents, understanding preferential procurement scoring mechanisms, maintaining active tax compliance, and executing timely, traceable deliveries to hospital facilities. A proven track record in distributing medical consumables is essential to satisfy the capacity-to-deliver evaluation stage.

Key Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals, specifically promoting enterprises located in the AmaJuba District.
• SBD 4 & SBD 6.1: Standard South African National Treasury forms requiring full disclosure of director/shareholder state employment relationships and formal claims for preference points based on designated goals.
• CSD Registration: Mandatory enrollment in the government’s central vendor database to verify supplier legitimacy, tax standing, and eligibility for public contracts.
• B-BBEE Verification: Required for compliance with national transformation policies; accepted formats include SANAS-accredited certificates or sworn affidavits commissioned by an authorized officer.
• Upfront Sample Mandate: Unlike typical tenders where samples may follow contract award, this process requires product verification before evaluation proceeds to ensure strict specification compliance.