Objectives

The primary objective of this informal tender is to appoint a qualified construction service provider to execute comprehensive building renovation and carpentry works at Ward 53. The municipality seeks a compliant contractor who can deliver structural repairs, roofing replacements, interior finishes, and fixture installations within strict timelines, while adhering to municipal procurement policies, preferential scoring systems, and local economic development mandates.

Scope of Work

• Demolition & Site Clearance: Dismantle collapsed roof components, remove damaged brickwork, clear debris, and maintain a safe, tidy site daily.
• Masonry & Plastering: Supply and install matching bricks in cement mortar, apply plaster to repaired surfaces, and prepare walls for finishing.
• Roofing & Insulation: Install Galvanised IBR roof sheets on pine purlins and premanufactured trusses, including flashings, accessories, and Sisalation FR405 aluminium insulation.
• Rainwater Goods: Fit 125mm seamless gutters, 100mm downpipes, brackets, and 225mm Nutec/PVC fascia boards.
• Interior Finishes: Install a suspended gypsum board ceiling, replace water-damaged laminated flooring with underlay and click-lock panels, and fit specified Venetian blinds.
• Ironmongery & Carpentry: Install chrome-plated 3-lever locksets on office doors, replace boardroom/bathroom doors with semi-solid units, and fit timber dado rails.
• Painting & Varnishing: Prepare and paint internal walls (Plascon Double Velvet), external walls (Dulux Weatherguard), skirting, doors, and frames with appropriate primers, paints, and varnishes.

Technical Requirements

• Active CIDB registration at Grade 1GB or higher, verified on scoring day.
• Mandatory attendance at the compulsory site meeting before submission.
• Fully completed returnable pricing schedule; unpriced contingency lines will render the tender non-responsive.
• Submission of a comprehensive Health & Safety file.
• Compliance with the General Conditions of Contract (GP GCC 2010), including strict delivery periods and termination clauses for non-performance.
• All rates must be all-inclusive, covering materials, labour, equipment, security, and VAT.
• No part payments; contractors must self-fund project execution.
• Strict working hours (weekdays 08:00–16:00); after-hours work requires prior Project Manager approval at no extra cost to the municipality.
• Daily rubble removal, staff attendance registers, and utilisation of local ward-based labour.
• For contracts valued at R30,000 or above, submission of Expanded Public Works Programme (EPWP) certificates and supporting documentation with invoices.

Skills Requirements

• Valid trade test certificates specifically for Carpenters and Painters.
• Proven competency in structural demolition, masonry, roofing installation, guttering, ceiling grid frameworks, click-lock flooring systems, and precision painting/varnishing.
• Ability to interpret technical specifications, manage on-site logistics, enforce health and safety protocols, and maintain accurate administrative records.
• Capacity to coordinate subcontracted trades, procure approved materials, and deliver finished works that meet municipal quality standards.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring model where 80 points are awarded based on price competitiveness and 20 points are allocated for socio-economic transformation goals (e.g., black-owned enterprises, women-owned businesses, and local community participation).
• CIDB Grading: The Construction Industry Development Board contractor classification system that assesses a firm’s financial capacity, project experience, and risk profile to determine eligibility for public sector construction contracts.
• GP GCC 2010: The General Conditions of Contract for Provincial Government projects, which governs contractual obligations, payment terms, variations, dispute resolution, and termination procedures.
• EPWP Certificates: Documentation required under the Expanded Public Works Programme, a national initiative mandating that qualifying public contracts allocate a portion of work hours to unskilled or semi-skilled local labour, with proof submitted during invoicing.
• Contingency Line Item: A mandatory 10% budget allocation included in the pricing schedule to cover unforeseen site conditions or additional works. This amount is deducted from the final contract value if not utilised.