Ups Maintenance – Adms

86S/2026/27

2026-10-13 10:00

2026-11-11 10:00

UPS, Inverters and Battery Backup Systems Supply and Maintenance

Cape Town, Western Cape

City of Cape Town

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Tender Number: 86S/2026/27
Department: City of Cape Town
Tender Type: Request for Bid(Open-Tender)
Province: Western Cape
Closing Date: Wednesday, 11 November 2026 - 10:00
Place where goods, works or services are required: Tender Distribution Office, 2nd Floor (Concourse Level) Civic Centre-Cape Town-Cape Town-8001
Special Conditions: Tender Fee: R200 The full tender document can be downloaded from the City of Cape Town's Tender Portal. https://web1.capetown.gov.za/web1/tenderportal/Tender VENUE FOR CLARIFICATION MEETING: Block E (please meet at reception), Bloemhof Electrical Depot, 56 Bloemhof Rd, Bloemhof, Cape Town, 7530.
ENQUIRIES:
Contact Person: CCT Representative
Email: [email protected]
Telephone number: 021-000-0000
FAX Number: 021-000-0000
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? No
Briefing Date and Time: Tuesday, 13 October 2026 - 10:00
Briefing Venue: Block E (please meet at reception), Bloemhof Electrical Depot, 56 Bloemhof Rd, Bloemhof, Cape Town

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective is to ensure continuous, reliable power supply to critical municipal infrastructure, specifically facilities supporting the Advanced Distribution Management System (ADMS), through a structured 36-month maintenance programme. The contract aims to minimise operational downtime, extend equipment lifespan, optimise system performance, and maintain strict compliance with municipal safety, environmental, and supply chain regulations.

Scope

The contract covers comprehensive maintenance of Uninterruptible Power Supply (UPS) installations across designated City of Cape Town sites. Services include:

  • Scheduled preventive maintenance and routine inspections
  • Emergency breakdown response and corrective repairs
  • Battery string testing, conditioning, and replacement
  • System diagnostics, load testing, and performance monitoring
  • Submission of monthly labour reports and compliance documentation
  • Adherence to municipal occupational health and safety agreements

A site visit at the Bloemhof Electrical Depot is strongly recommended to assess existing installations and clarify operational parameters before submission.

Technical Requirements

Tenderers must demonstrate proven capability in UPS system upkeep and provide verifiable documentation, including:

  • Evidence of relevant experience with UPS maintenance projects
  • Access to Original Equipment Manufacturer (OEM) support and commitment to using genuine spare parts
  • Documented battery string project references
  • Proof of technical personnel competency and certifications
  • Compliance with municipal price adjustment mechanisms for exchange rate fluctuations
  • Provision of performance security guarantees and valid insurance coverage per pro forma templates

Skills Requirements

Personnel deployed must possess verified expertise in UPS hardware, battery management systems, and electrical distribution infrastructure. Requirements include:

  • Certified training records and OEM authorisation where applicable
  • Track record of successfully managing similar municipal or industrial UPS projects
  • Ability to coordinate site assessments, execute preventive and corrective maintenance, and generate accurate compliance reports
  • Supervisory staff must be capable of liaising with municipal engineers while strictly adhering to occupational health and safety legislation

Clarification of Key Terms

  • ADMS (Advanced Distribution Management System): A digital grid platform enabling real-time monitoring, fault isolation, and automated restoration of electricity distribution networks.
  • OEM Support & Genuine Parts: Direct manufacturer backing and authentic components required to maintain system warranties, ensure compatibility, and uphold operational integrity.
  • Performance Security: A financial guarantee (typically a bank bond) securing contractor fulfilment of contractual obligations; non-compliance may result in financial deduction.
  • Domicilium Citandi Et Executandi: A legal designation of an address for receiving official municipal correspondence, notices, and legal proceedings.
This summary is AI generated. Download the tender documents for all the information.

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