Objectives

The primary objective of this tender is to procure and deliver certified surgical aluminium thread plates to Charles Johnson Memorial Hospital for clinical orthopedic use. The procurement process aims to secure a compliant, financially stable supplier capable of providing high-quality medical devices while adhering to national public sector procurement legislation, preferential procurement frameworks, and stringent quality assurance protocols.

Scope

The scope encompasses a single, one-off supply and delivery of three (3) units of Aluminium Plate Salbev Thread Plates (specified dimensions: 12.9 x 609 x 1.47 mm) to the designated hospital. The contract includes all associated logistics, such as secure packaging, transportation, insurance, and handover at the prescribed destination. Evaluation follows a mandatory five-stage process: administrative compliance, capacity to deliver, specification adherence, price and preference scoring, and potential post-award sample verification.

Technical Requirements

• Products must precisely match the stated dimensions, material composition, and functional design.
• All supplied items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Goods must comply with applicable South African National Standards (SANS/SABS) and medical device safety regulations.
• Packaging must be robust enough to prevent damage, contamination, or deterioration during transit and storage.
• A warranty period of twelve (12) months applies from the date of delivery acceptance, or eighteen (18) months from shipment, whichever expires first.
• Top-performing bidders may be required to submit physical product samples for independent verification after initial evaluation.

Skills and Qualification Requirements

• Valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the wholesale or distribution of medical devices.
• Active registration and compliance verification on the Central Suppliers Database (CSD).
• Current Companies and Intellectual Property Commission (CIPC) registration documents.
• Broad-Based Black Economic Empowerment (B-BBEE) status verification certificate or legally binding sworn affidavit.
• Up-to-date South African Revenue Service (SARS) tax clearance certificate.
• Documented proof of prior supply chain performance, evidenced by at least one confirmed order and invoice from a public or private healthcare facility.
• Clean operational history with no records of contract default, fraudulent bidding, or collusive practices.
• Preference points are exclusively allocated to South African-owned enterprises under the statutory procurement framework.

Notes on Specialised Terms and Conditions

Salbev Thread Plate: This refers to a specialised orthopedic surgical implant designed for bone fixation and fracture stabilization. Suppliers must ensure the product meets sterile medical-grade standards and aligns with standard surgical instrumentation protocols.

80/20 Preference Point System: A statutory evaluation model where eighty percent of scoring is based on price competitiveness and twenty percent is allocated to specific socio-economic goals, primarily promoting South African-owned businesses.

Post-Award Sample Submission: While not required initially, the institution reserves the right to request physical samples from the highest-scoring responsive bidders to verify compliance before final contract award. Failure to provide acceptable samples may result in disqualification or re-tendering.