Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for the one-time provision of medical-grade syringes pre-treated with an anticoagulant. The procurement aims to support clinical operations at Charles Johnson Memorial Hospital by ensuring the timely delivery of safe, standardized products while adhering to public sector procurement legislation and promoting local economic participation.

Scope

The contract covers the supply and delivery of ten boxes of heparinized 1ml syringes, with each box containing one hundred units. This is a single, non-renewable transaction with a ninety-day quotation validity period. All goods must be delivered directly to Charles Johnson Memorial Hospital in KwaZulu-Natal. Pricing must remain firm throughout the validity period, and all logistics, handling, and delivery costs must be fully incorporated into the quoted amount. The procuring entity reserves the right to negotiate prices if quotes are deemed non-market related.

Technical Requirements

• Products must be brand new, unused, and conform to applicable South African National Standards (SANS/SABS).
• Each batch must retain a minimum shelf life of six months from the date of delivery.
• Suppliers must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Packaging must be durable enough to prevent damage, contamination, or deterioration during transit and open storage.
• A warranty period of twelve months post-delivery or eighteen months from shipment (whichever occurs first) applies, covering defects in materials, workmanship, or design.
• The institution reserves the right to request physical samples from the highest-scoring bidders for independent quality verification.

Skills and Experience Requirements

• Demonstrated operational capacity to supply medical equipment, evidenced by at least one verifiable invoice and corresponding order from a public or private healthcare facility.
• Full administrative and regulatory compliance, including active Central Supplier Database (CSD) registration, updated CIPC corporate documentation, a sworn B-BBEE affidavit or certificate, and a valid SARS tax clearance certificate.
• Financial stability and logistical capability to issue firm pricing, manage end-to-end delivery, and strictly adhere to contractual timelines without requesting price adjustments.
• Proficiency in completing mandatory government standard bid documentation accurately and submitting all returnable forms within prescribed deadlines.

Explanation of Unusual or Complicated Terms

• Heparinized Syringes: Disposable syringes internally coated with heparin, an anticoagulant medication. They are specifically engineered for blood collection or intravenous procedures where preventing clot formation inside the device is clinically necessary.
• 80/20 Preference Point System: A statutory procurement evaluation model where eighty percent of the total score is allocated to competitive pricing, and twenty percent is awarded for meeting specific socio-economic goals, primarily favouring fully South African-owned enterprises.
• Prime Interest Rate Penalty Clause: A contractual stipulation imposing daily financial penalties calculated at the prevailing prime lending rate for any delay in delivering goods beyond the agreed timeframe.
• Standard Bid Document (SBD) Forms: Mandatory government-prescribed declaration forms requiring bidders to disclose conflicts of interest, tax compliance status, preference point claims, and corporate structure details. Incomplete or falsified submissions result in immediate disqualification.
• Risk Management Default Clause: Bidders with documented history of failing to deliver orders without acceptable justification will be classified as defaulters and excluded from further evaluation.