Objectives

The primary objective of this tender is to procure a one-off supply of white labels for administrative and operational use at the KwaMashu Community Health Centre. The procurement seeks to acquire cost-effective, compliant stationery while ensuring adherence to provincial preferential procurement legislation and public sector supply chain management standards.

Scope

The tender covers the supply of ten (10) boxes of white labels. Each box contains packs of 100 sheets, with twenty-four labels per sheet arranged in a specified grid layout. Delivery must be executed directly to the designated health centre facility. The contract is classified as a once-off supply, requiring timely delivery, provision of physical samples upon request, and strict alignment with the department's stationery specifications.

Technical Requirements

• Products must conform to the prescribed specifications, including sheet dimensions, label count per pack, and border configuration.
• All supplied items must be new, unused, and retain a minimum shelf life of six months from the date of delivery. Expired or second-hand goods are strictly prohibited.
• Bidders must confirm compliance with applicable South African National Standards (SANS/SABS) where relevant.
• Quotations must reflect all-inclusive pricing covering delivery, applicable taxes (VAT if registered), and any incidental services. Prices must remain firm throughout the validity period.
• Mandatory documentation includes valid Central Supplier Database (CSD) registration, SARS tax clearance verification, a fully completed Bidders Disclosure form (SBD4), and the Preference Points Claim Form (SBD6.1).
• Physical samples may be requested for quality verification. Failure to submit requested samples results in automatic disqualification.
• Late submissions, uninitialised alterations, or use of correcting fluid will render quotations invalid. Official quotation forms must not be retyped.

Skills Requirements

No specialised technical or professional qualifications are mandated. Bidders must demonstrate basic commercial capability to execute a straightforward stationery supply order. Essential competencies include inventory management, logistics coordination for timely delivery, accurate financial quoting, and familiarity with public sector procurement compliance frameworks. Administrative proficiency in completing mandatory government quotation forms and maintaining ongoing tax and CSD compliance is required.

Explanation of Unusual or Complicated Terms

• Preferential Procurement (80/20 System): Evaluation allocates 80 points based on competitive pricing and 20 points specifically for companies that are 100% owned by Black African women. This mechanism promotes economic transformation and targeted enterprise development.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, related, or controlled entities to manipulate pricing or increase win probability is strictly forbidden. Such conduct constitutes fraud and leads to immediate disqualification.
• Performance Penalties & Debarment: Delivery delays incur daily financial penalties calculated at the prevailing prime interest rate. Persistent non-performance, corrupt practices, or fraudulent declarations may result in contract termination, claims for excess replacement costs, and potential debarment from all public sector contracts for up to ten years.
• General & Special Conditions of Contract (GCC/SCC): Standard government contractual clauses govern mutual rights, obligations, warranties, dispute resolution, and liability limitations. SCCs supplement these provisions where specific project requirements or institutional directives apply.