Tender Summary: Service Generator Sets

Objectives

The primary objective is to engage a qualified contractor to perform major servicing and maintenance on standby generator sets across designated healthcare facilities. This ensures reliable backup electrical power, which is essential for uninterrupted clinical operations, medical equipment functionality, and overall patient safety.

Scope of Work

The contract is a once-off service covering the major maintenance of standby generator sets at four specific locations:

• Goodwins Clinic
• Ntuzuma Clinic
• Lindelani Clinic
• KwaMashu Community Health Centre (New & Old)

The scope includes comprehensive system inspections, component testing, fluid and filter replacements, load testing, cleaning, and calibration to restore generators to optimal operating condition. Quotations must remain valid for ninety days.

Technical Requirements

Bidders must adhere to the following technical specifications and deliverables:

• Comprehensive Maintenance Intervals: Execution of detailed servicing protocols aligned with weekly, 240-hour, 480-hour, 720-hour, and 960-hour service schedules. Tasks encompass belt tensioning, fuel/oil/air filter replacement, cooling system pressure testing, battery maintenance, alternator output verification, control panel calibration, and twenty-minute load testing.
• Quality Assurance: All parts, fluids, and service procedures must comply with SABS standards.
• Mandatory Documentation: Submission of a detailed method statement, an Occupational Health and Safety (OHS) file, liability insurance confirmation, a completed bill of quantities, and at least one reference certificate demonstrating prior successful completion of similar generator services.
• Warranty: Provision of a minimum six-month guarantee covering all labour and replaced components.
• Safety Protocols: Strict compliance with full personal protective equipment (PPE) requirements. No work may commence without explicit approval from the facility's Safety Officer.
• Samples: Physical samples may be requested by Supply Chain Management for specification verification.

Skills and Qualification Requirements

Contractors must demonstrate the following capabilities and certifications:

• CIDB Registration: Valid Construction Industry Development Board registration with grades 1ME and 1EL.
• Technical Expertise: Proven competency in diesel generator maintenance, including mechanical, electrical, and control system diagnostics.
• Health & Safety Competence: Ability to develop compliant OHS plans and method statements tailored to healthcare facility environments.
• Administrative Compliance: Active Central Supplier Database (CSD) registration, validated tax clearance status, and submission of fully completed official quotation and preference claim forms.

Explanation of Unusual or Complicated Terms

• CIDB Grading (1ME & 1EL): A classification system for contractors performing mechanical engineering (ME) and electrical engineering (EL) works. Grade 1 denotes eligibility for smaller-scale projects up to a prescribed financial threshold.
• SABS Approval: Certification from the South African Bureau of Standards, confirming that materials, components, and service methodologies meet national safety and quality benchmarks.
• OHS File: A comprehensive documentation package containing risk assessments, safety protocols, emergency response procedures, and compliance certificates legally required for site access.
• Method Statement: A structured operational plan detailing step-by-step execution procedures, resource allocation, safety controls, and quality assurance measures for the servicing task.
• Preference Point System (80/20): A procurement scoring model where eighty percent of evaluation points are allocated based on price competitiveness, and twenty percent are reserved exclusively for enterprises physically located within the Ethekwini District to support local economic development.