Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for a one-off provision of sterile surgical crepe paper sheets to Ngwelezane Hospital. The procurement seeks to ensure continuous availability of essential medical packaging materials while adhering to public sector supply chain management principles, emphasising value for money, regulatory compliance, and socio-economic transformation.

Scope

The scope encompasses the supply and delivery of 150 bales of Paper Steri Crepe Green (1000 × 1400 mm), with each bale containing 100 units. The arrangement is a single delivery contract rather than a framework or recurring agreement. All goods must be transported to Ngwelezane Hospital in KwaZulu-Natal, with freight, handling, and insurance costs fully incorporated into the quoted price. The quotation validity period is fixed at 90 days. Evaluation follows a three-stage process: administrative and mandatory compliance, technical specification verification, and price/preference scoring under the 80/20 procurement model.

Technical Requirements

• Product Specifications: Goods must precisely match the stated dimensions (1000 × 1400 mm), be intended for surgical applications, and comply with applicable SANS/SABS standards where referenced.
• Quality & Shelf Life: Only brand-new, unused items are acceptable. Expired stock will be rejected; all delivered goods must retain a minimum of six months' validity from the date of handover.
• Packaging & Logistics: Items require robust packaging to prevent moisture damage or tearing during transit. Delivery must occur at the designated hospital facility, with all associated transport costs borne by the supplier.
• Regulatory & Administrative Compliance: Bidders must submit an updated CIPC registration document and a valid SAHPRA licence authorising the manufacture, wholesale, or distribution of medical devices. Tax compliance must be verifiable via the Central Suppliers Database (CSD).
• Submission Format: Quotations must be completed on official, unmodified forms. Redrafting, retyping, or using correcting fluid invalidates the submission. Any manual corrections must be initialed. All returnable documents (SBD 4, SBD 6.1, GCC, SCC) must be fully completed.
• Evaluation Protocol: Non-compliance at any evaluation stage results in automatic disqualification. The department reserves the right to verify documentation authenticity and reject misrepresented information.

Skills Requirements

No specialised technical or clinical skills are required for this supply contract. Bidders must, however, demonstrate competent supply chain and logistics capabilities, including inventory control, timely dispatch, and accurate customs/import documentation if applicable. Proficiency in public sector procurement compliance, tax administration, and financial quoting is essential. Prior experience distributing healthcare consumables or holding active medical device distribution credentials is strongly preferred.

Key Terms & Clarifications

• Steri Crepe Green / Sterisheet: Sterile crepe paper used to wrap surgical instruments and trays before autoclaving. The green colour typically aligns with specific hospital sterilisation protocols or product grading.
• SAHPRA Licence: Mandatory regulatory approval required because surgical wrapping papers are classified as Class I medical devices under South African law.
• 80/20 Preference System: A standard government scoring framework allocating 80 points to price competitiveness and 20 points to socio-economic goals. Here, the full 20 points are reserved for South African-owned enterprises, substantiated by CIPC ownership certificates.
• Cover-Quoting Prohibition: A strict anti-collusion measure; submitting multiple bids through affiliated or interconnected entities triggers immediate disqualification and may result in public sector blacklisting.