Objectives

The primary objective of this quotation is to procure and deliver essential speech therapy equipment and consumables to support clinical operations and patient rehabilitation at Nkandla Hospital under the KwaZulu-Natal Department of Health.

Scope

The scope covers a one-off supply and delivery contract for three specific medical items directly to the hospital. The procurement includes:

• One (1) Laryngeal Mirror Kit
• Five (5) Silicone Teats
• Five (5) Teats for Premature Babies

All items must be delivered to the designated hospital facility. Transportation, handling, and insurance costs must be fully incorporated into the quoted price. Quotations remain valid for ninety days, and the contract is structured as a single transaction without ongoing service obligations.

Technical Requirements

Bidders must ensure all supplied goods strictly conform to the following specifications and conditions:

• Laryngeal Mirror Kit: Medical-grade metal construction designed for dysphagia patients. The handle must be hexagonal, round, or textured octagonal to guarantee a stable grip during clinical use.
• Silicone Teats: Orthodontic design, sized between 125–150 ml, and clear in colour.
• Premature Baby Teats: Non-orthodontic latex design, sized between 125–150 ml, and clear in colour.
• Product Condition: All items must be brand new, unused, and free from manufacturing defects. Expired or second-hand goods are strictly prohibited.
• Shelf Life: Supplied products must retain a minimum of six months validity from the date of delivery.
• Warranty: A twelve-month warranty against defects in design, materials, or workmanship is mandatory from the date of acceptance at the final destination.

Note on SAHPRA: Bidders must hold a valid certificate from the South African Health Products Regulatory Authority, which is the national body responsible for regulating the safety, quality, and efficacy of health products before they enter the South African market.

Skills and Qualification Requirements

To qualify as a responsive bidder, applicants must demonstrate legal operational capacity and regulatory compliance by submitting the following mandatory documentation:

• Valid CIPC (Companies and Intellectual Property Commission) registration certificate.
• Active Central Suppliers Database (CSD) summary report.
• BBBEE (Broad-Based Black Economic Empowerment) certificate or a legally sworn affidavit confirming current status.
• SAHPRA certificate authorising the supply of the listed medical items.
• Proof of tax compliance via a valid SARS PIN.
• Ability to accurately complete all official government quotation forms (including SBD4 for conflict-of-interest disclosure and SBD6.1 for preference claims) without retyping or altering the prescribed layout.

Note on Evaluation Model: The procurement follows an 80/20 preferential scoring system, allocating eighty points for competitive pricing and twenty points for targeted socio-economic development. Full points for the specific goal are exclusively allocated to enterprises that are one hundred percent owned by Black African women, requiring certified proof of ownership and identity. Bidders must also demonstrate risk management awareness, including the ability to provide performance security and adhere to strict delivery timelines, with penalties applied for delays.