Objectives

The primary objective is to procure a reliable, compliant supplier for a one-off provision of fabric conditioner to support patient linen care at the Othobothini Community Health Centre. The procurement aims to ensure a consistent supply of high-quality, environmentally safe conditioning agents that enhance linen softness, reduce static, prolong garment lifespan, and align with the KwaZulu-Natal Department of Health’s supply chain management policies.

Scope

The contract covers the supply and delivery of fifteen (15) packets of 25-litre softner fabric conditioner. It is a single-delivery, once-off agreement with a quotation validity period of ninety (90) days. Successful bidders will be responsible for transporting and unloading the goods at the designated facility. Evaluation follows a strict four-stage process: administrative compliance, capacity to deliver, specification compliance, and price/preference scoring under the 80/20 system.

Technical Requirements

• Quantity & Format: 15 units of 25L fabric conditioner.
• Packaging: Recyclable plastic or polycan containers fitted with secure caps.
• Performance: Must deliver long-lasting fragrance, impart noticeable softness, reduce static electricity, and slow the aging/degradation of clothing fibres.
• Safety & Environmental: Non-toxic formulation, free from harmful chemicals and phosphates, and certified as environmentally friendly.
• Certification: Must hold current SABS approval.
• Shelf Life: All delivered products must retain a minimum validity of six months from the delivery date. Expired or second-hand goods are strictly prohibited.
• Pricing & Delivery: Prices must be firm, inclusive of all delivery costs, and reflective of applicable VAT (if registered).
• Documentation: Fully completed official quotation forms, including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), Annexure A (Specification Form), and proof of Central Suppliers Database (CSD) registration.

Skills Requirements

No specialized technical or professional qualifications are mandated. The tender requires standard commercial and logistical competencies, including proven capacity to source, store, and deliver bulk household/chemical goods within public sector timelines. Suppliers must demonstrate administrative proficiency in completing mandatory government bidding documentation, maintaining valid tax clearance, and understanding preferential procurement scoring mechanisms. Reliable supply chain management and adherence to contractual delivery schedules are essential.

Clarification of Key Terms

• SABS Approval: Certification by the South African Bureau of Standards confirming the product meets national safety, quality, and performance benchmarks.
• 80/20 Preference Point System: A procurement evaluation framework where eighty percent of scoring is allocated to price competitiveness and twenty percent to designated social goals (specifically, full points awarded to enterprises wholly owned by Black African women).
• GCC/SCC: General and Special Conditions of Contract governing delivery obligations, warranties, penalties for late performance, termination clauses, and dispute resolution under South African public finance legislation.
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Suppliers Database, serving as the central repository for verifying supplier legitimacy, tax compliance, and BBBEE status before contract award.