Objectives

The primary objective is to appoint a compliant supplier for the one-off provision and delivery of essential surgical and medical consumables to Othobothini Community Health Centre in the KwaZulu-Natal province.

Scope

The contract encompasses the supply and delivery of the following items to the designated facility:

• Disposable Vaginal Speculum (Large)
• Cannula & Needle Unit IV 24G (Yellow)
• Cannula & Needle Unit IV 20G (Pink)
• Cervical Dilatation Board
• Hypodermic Injection Needle 18G (Pink)

The procurement is structured as a once-off transaction. Submitted quotations remain valid for 90 days, and delivery must occur within the timeframe specified upon award.

Technical Requirements

Bidders must satisfy the following technical, regulatory, and administrative standards:

• Product Specifications: All items must strictly conform to Annexure A specifications, including material composition, dimensions, colour coding, sterility, single-use status, and individual peel packaging.
• Quality & Shelf Life: Goods must be new, unused, and compliant with SABS/SANS standards. Products must retain a minimum shelf life of six months upon delivery.
• Regulatory Licensing: Suppliers must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Administrative Compliance: Full completion of all mandatory returnable documents is required, including SBD forms, Central Supplier Database (CSD) registration, tax clearance verification, and BBBEE status proof (verification certificate or sworn affidavit).
• Evaluation Process: Quotations undergo a four-stage evaluation: administrative compliance, delivery capacity, specification adherence, and price/preference scoring. Late or incomplete submissions are automatically disqualified.

Skills Requirements

No specialised technical or professional qualifications are explicitly mandated. However, bidders must demonstrate:

• Operational capability to source, store, and transport regulated medical consumables while maintaining product integrity.
• Proficiency in public sector procurement compliance, including accurate completion of official quotation templates and supporting documentation.
• Logistical competence to execute timely deliveries to rural or semi-rural health facilities without compromising service levels.

Notable Terms & Conditions

80/20 Preference Point System: An evaluation model where 80% of scoring is allocated to price competitiveness and 20% to socio-economic goals. Specifically, full points are awarded to companies that are at least 51% Black-owned. Points are calculated mathematically relative to the lowest acceptable tender price.

SAHPRA Licensing Requirement: A mandatory regulatory condition ensuring that only legally authorised entities handle medical devices, guaranteeing adherence to national safety, quality, and efficacy standards for public healthcare use.

Anti-Cover Quoting Clause: Strict prohibition against submitting multiple quotations under different company names for the same bid. Automated verification will detect overlapping ownership or directors, resulting in immediate disqualification and potential restriction from public sector contracts.

Delay Penalties: Failure to deliver within the agreed timeframe triggers financial penalties calculated daily using the current prime interest rate. The purchaser also reserves the right to procure substitute goods at the supplier's expense and risk.