Objectives

The primary objective is to procure and supply high-quality, sterile spinal needles to support diagnostic and therapeutic procedures at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement aims to secure reliable medical supplies while complying with provincial health department standards and national preferential procurement legislation.

Scope

The contract covers the supply and delivery of 1,200 units of sterile spinal needles directly to the hospital. The quotation validity period is ninety days, and the successful supplier bears all transportation and delivery costs to the designated facility. No compulsory site visits or briefing sessions are required. The evaluation follows a structured five-stage process assessing administrative compliance, delivery capacity, specification adherence, pricing/preference scoring, and potential sample verification.

Technical Requirements

• Product Specification: Sterile spinal needles with a 26-gauge diameter and a pencil-point tip design. The non-traumatic conical tip is engineered to spread dural fibres rather than cut them, reducing the risk of post-dural puncture complications.
• Packaging & Quantity: Supplied in boxes of fifty units, totalling 1,200 individual needles.
• Quality & Shelf Life: Items must be new, unused, and conform to applicable South African National Standards (SANS/SABS). Products must retain a minimum of six months' shelf life upon delivery. Expired or second-hand goods are strictly prohibited.
• Regulatory Compliance: Suppliers must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Warranty: Twelve months from delivery acceptance or eighteen months from shipment date, whichever occurs first, covering defects in design, materials, or workmanship under normal clinical use.
• Delivery & Documentation: All delivery costs must be inclusive in the quoted price. Invoices must comply with SARS tax invoice requirements, and goods must be properly packed to prevent damage or deterioration during transit.

Supplier Capability & Compliance Requirements

While the tender does not mandate specific professional skills, suppliers must demonstrate operational, financial, and regulatory readiness through:

• Proof of past performance via a recent order and delivery note from a public or private health facility, OR a financial statement demonstrating liquidity of at least forty percent of the quote value.
• Active registration on the Central Supplier Database (CSD) with verified status.
• A valid tax clearance certificate from the South African Revenue Service (SARS).
• Updated CIPC registration documents and a B-BBEE verification certificate or sworn affidavit.
• Completion of all mandatory returnable forms (SBD 4, SBD 6.1, Official Price Page, General Conditions of Contract, and Special Conditions of Contract).

Key Procurement Terms & Conditions

80/20 Preference Point System: Evaluation scores allocate eighty points to competitive pricing and twenty points to specific socio-economic goals, primarily awarding full points to promote fully South African-owned enterprises. Bidders must complete the SBD 6.1 form to claim these points.

Anti-Cover Quoting Policy: Submitting multiple quotations through affiliated or related companies is strictly prohibited. Verification will be conducted, and any evidence of cover-quoting results in immediate disqualification due to its classification as fraud and corrupt practice.

Delay Penalties & Termination: Late deliveries incur financial penalties calculated at the current prime interest rate per day of delay. Persistent failure to deliver allows the purchaser to source substitute goods, cancel the contract, and claim damages. Suppliers may also face restriction from public sector contracts for up to ten years.

Sample Submission: Samples are not initially required but may be requested from compliant bidders during Stage 5 evaluation. Failure to provide requested samples when invited results in elimination from the process.