Objectives

The primary objective is to procure high-quality, single-use neonatal intubating bougies to support critical airway management procedures at St Mary’s District Hospital. The procurement aims to ensure a reliable supply of essential medical devices while complying with provincial health department regulations and preferential procurement policies designed to support historically disadvantaged enterprises.

Scope

The tender covers a one-off supply of six (6) units of neonatal intubating bougies. Delivery must be made directly to the hospital’s designated central supply chain location. The contract encompasses the provision of new, unused products with a minimum shelf-life validity of six months from the date of delivery. Bidders are required to submit official quotation forms, fulfill all administrative and mandatory compliance documentation, and provide physical product samples upon request during the evaluation phase. The contract is subject to standard general and special conditions of contract governing delivery, warranties, penalties, and termination.

Technical Requirements

• Product must be a solid, single-use intubating bougie with a curved tip.
• Outer diameter (OD) must be 1.7mm with a total length of 500mm.
• Must be compatible with endotracheal tubes (ETT) ranging from 2.5mm to 4.0mm.
• Goods must be brand-new, unused, free from design/material/workmanship defects, and compliant with applicable quality and safety standards.
• Pricing must be firm, inclusive of VAT where applicable, and fully cover all delivery costs to the prescribed destination.
• Bidders must formally confirm compliance with the detailed specification and indicate alignment with SANS/SABS standards where applicable.
• Physical samples are mandatory for shortlisted bidders and will be tested against the specification at the bidder’s expense. Non-compliant samples result in immediate disqualification.

Skills Requirements

No specialized technical skills, installation services, commissioning, or training are required. The procurement is strictly limited to the supply of ready-to-use medical equipment. Suppliers must demonstrate standard logistical capability for timely delivery and possess foundational knowledge of public sector supply chain compliance, including tax clearance validation, Central Suppliers Database (CSD) registration, and Broad-Based Black Economic Empowerment (B-BBEE) documentation.

Key Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for specific goals. The 20 points are exclusively reserved to promote South African-owned enterprises, requiring proof of ownership via a Companies and Intellectual Property Commission (CIPC) certificate. Failure to submit proof results in zero points for this category but does not disqualify the bid.

Sample Submission Protocol: Unlike standard tenders, this process mandates that the top-scoring bidders physically submit samples after initial evaluation. Samples are requested via formal notification, and only compliant samples advance to final award consideration.

SBD Forms & CSD Compliance: Mandatory submission of Standard Bidding Document (SBD) 4 (Disclosure of Interest) and SBD 6.1 (Preference Points Claim) is required. Bidders must maintain valid CSD registration and SARS tax compliance status; failure to do so results in automatic disqualification.

Warranty & Penalties: The supplier warrants goods for twelve (12) months post-delivery or eighteen (18) months post-shipment, whichever occurs first. Delays incur penalties calculated at the current prime interest rate per day. The purchaser reserves the right to terminate the contract for default, fraud, or insolvency, and may impose public sector trading restrictions of up to ten years for serious breaches.