Objectives

The primary objective is to procure a reliable, once-off supply of Uninterruptible Power Supply (UPS) units to guarantee continuous electricity during grid failures or load shedding. The equipment will specifically power a pharmacy workstation used for dispensing patient medication, ensuring clinical operations remain uninterrupted and safeguarding patient care continuity.

Scope

The scope covers the end-to-end supply, logistics, and delivery of the specified UPS units to Umgeni Hospital. The contract is once-off, requiring delivery to the hospital's designated receiving area. All expenses, including freight, handling, insurance, and applicable Value Added Tax (VAT), must be bundled into the quoted price. Supplied items must be brand new, unused, and possess a minimum remaining shelf life of six months from the date of delivery.

Technical Requirements

• Product Classification: Line-interactive UPS engineered for workstations executing demanding software applications.
• Physical Specifications: Dimensions of 82 × 390 × 275 mm; weight approximately 11.3 kg; free-standing, black chassis.
• Battery System: Dual sealed lead-acid batteries (12 V capacity, rated at 7 Ah or 9 Ah depending on manufacturer variant). Features include user-replaceable cells, automatic battery testing, deep-discharge protection, and cold-start capability.
• Electrical Input: C14 inlet, nominal 230 V (adjustable 150–285 V), 50/60 Hz nominal frequency, wide operating voltage and frequency tolerance.
• Electrical Output: Four C13 receptacles (with surge protection), 230 V output, 1000 W active power / 1600 VA apparent power, single-phase, line-interactive topology.
• Operational Features: Front-facing LCD display for real-time diagnostics and configuration, EcoControl outlets for up to 20% energy savings, Advanced Surge Reduction (ASR) compliant with IEC 61643-1, USB HID communication port, and automated system shutdown capability.
• Compliance & Certification: Must bear CE marking and adhere to IEC/EN 62040-1 and IEC/EN 62040-2 standards. Bidders must confirm alignment with relevant SANS/SABS specifications.
• Warranty: Minimum three-year comprehensive warranty covering manufacturing defects, material faults, and workmanship issues.
• Package Contents: Two IEC-IEC power cables, one USB cable, user manual, and safety documentation.

Skills Requirements

No specialized engineering or installation skills are required. Bidders must demonstrate standard commercial supply chain competencies, including:

• Ability to source, stock, and deliver certified electronic hardware within strict municipal timelines.
• Proficiency in navigating South African public procurement frameworks, including Central Supplier Database (CSD) registration, SARS tax compliance validation, and completion of Standard Bidding Document (SBD) returnables.
• Capacity to submit verifiable technical datasheets, manufacturer brochures, and proof of specification adherence.

Key Contractual & Evaluation Terms

80/20 Preference Point System: The evaluation methodology allocates 80 points for competitive pricing and 20 points for designated socio-economic objectives. Full points are granted to enterprises that are at least 51% owned by Black women, substantiated through director identification, share certificates, or verified B-BBEE documentation.

Delay Penalties: Failure to deliver within the agreed timeframe triggers daily financial deductions calculated using the prevailing prime interest rate applied to the value of delayed goods.

Firm Pricing & Validity: All quotations must remain fixed for 90 days. Conditional pricing, exchange rate fluctuations, or post-award VAT adjustments are strictly prohibited.

Termination & Procurement Restrictions: The department may terminate the agreement for default, specification non-compliance, or corrupt practices. Serious breaches may result in a public sector procurement ban of up to ten years, recorded on the National Treasury's central defaulter database.