Objectives

The primary objective is to procure and deliver standardized programme team uniforms to equip health district personnel, specifically Traditional MMC Coordinators and Community Health Worker (CHW) teams, ensuring professional presentation, operational readiness, and strict adherence to departmental branding guidelines.

Scope

The supplier is required to supply and deliver a total of 816 uniform items directly to the UThukela District Office. The consignment comprises:

• Unisex navy golf shirts (327 units)
• Navy skirts (315 units)
• Black ladies shoes (110 units)
• Navy bush hats (50 units)
• Navy men’s trousers (12 units)
• Navy unisex puffer jackets (2 units)

All items must be delivered according to the detailed size breakdowns provided in the tender annexures. Delivery costs must be fully incorporated into the quoted price, and the quotation remains valid for ninety days.

Technical Requirements

Every item must strictly comply with the attached specification forms, which mandate precise manufacturing standards:

• Fabric & Construction: Shirts and trousers require a 65% polyester/35% cotton pique knit blend at 175 g/m². Skirts must be fully lined with box pleats and half-elastic waists. Shoes require synthetic uppers, direct-injected PU, flat wedge soles, and PVC outsoles. Jackets need thermal/water-resistant outer nylon lining and synthetic down cotton inner lining.
• Branding & Colour: All garments must match the specified navy or black colour codes. Selected items require embroidered registration of the KZN Department of Health logo on the left chest.
• Quality & Compliance: Products must be brand new, unused, and valid for a minimum of six months upon delivery. Compliance with relevant SANS/SABS standards is required where applicable.
• Sample Verification: Physical samples must be submitted for objective assessment by shortlisted bidders.

Skills and Experience Requirements

Bidders must demonstrate proven operational capacity and financial reliability through the following criteria:

• Past Performance: Submission of verifiable proof of at least one previously completed uniform supply contract valued at R100,000 or above, accompanied by a stamped delivery note.
• Regulatory Compliance: Active registration on the Central Supplier Database (CSD), valid tax clearance status, and appropriate BBBEE verification documentation.
• Performance History: A clean track record is mandatory. Any documented history of failing to deliver awarded orders without acceptable justification will result in immediate disqualification.

Key Contractual and Evaluation Terms

The procurement follows a stringent five-stage evaluation framework where non-compliance at any stage results in automatic disqualification. Notable contractual features include:

• Preferential Scoring (80/20 System): Eighty points are allocated for price, while twenty points are reserved exclusively for promoting South African-owned enterprises, requiring certified proof of ownership.
• Anti-Collusion Measures: The tender explicitly prohibits “cover-quoting,” defined as multiple entities controlled by the same individual or group submitting competing bids for the same opportunity. This practice is classified as fraud and triggers immediate disqualification.
• Post-Evaluation Sample Requirement: Unlike standard tenders, the top three scoring bidders will be formally requested to submit physical samples for final verification before contract award. Failure to provide compliant samples may restart the procurement process.
• Penalties & Termination: Delayed deliveries incur daily penalties calculated at the prime interest rate. The purchaser reserves the right to terminate the contract for default, claim damages, or impose a temporary restriction from public sector contracting for up to ten years in cases of fraudulent or corrupt practices.