Objectives

To procure and deliver high-quality intravenous therapy filters that ensure the safe administration of clear fluids to adult patients, minimising clinical risks associated with particulate contamination, microbial ingress, and endotoxin exposure during prolonged treatment.

Scope

The contract entails a one-off supply and delivery of 300 units of sterile IV solution filters to Inkosi Albert Luthuli Central Hospital in KwaZulu-Natal. The supplier is responsible for transporting the goods to the designated hospital facility, covering all logistics, packaging, insurance, and incidental services. The agreement is a single delivery event with a quotation validity period of 90 days.

Technical Requirements

• Capacity & Flow Rate: Designed for 2–3 ml volumes with an approximate flow rate of 20–25 ml/min.
• Materials: Constructed from medical-grade plastic; must be latex-free, non-pyrogenic, and DEHP-free.
• Filtration Performance: Features a 0.2-micron nylon filter with a POSIDYNE positively charged membrane capable of retaining nano-sized particles, microorganisms, and endotoxins while effectively eliminating air bubbles.
• Design & Usability: Clear slim housing, branded, equipped with a sliding clamp and kink-resistant micro-bore tubing. Rated for continuous use over 96 hours.
• Packaging: Sterile and individually packed in peel pouches with view paper.
• Compliance & Validity: Goods must be new, unused, and valid for a minimum of six months post-delivery. Prices must be firm, inclusive of VAT (if applicable) and all delivery costs. Quotations must remain valid for 90 days.

Skills and Qualification Requirements

• Hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices.
• Maintain active registration and a compliant Central Suppliers Database (CSD) report.
• Provide updated CIPC company registration documents.
• Submit a B-BBEE status verification certificate or sworn affidavit (applicable to EMEs and QSEs).
• Demonstrate financial and operational capacity to deliver without prior contractual defaults or performance failures.
• Ensure full administrative compliance across all evaluation stages, including the ability to submit physical product samples if shortlisted.

Explanation of Unusual or Complicated Terms

• POSIDYNE Positively Charged Membrane: An advanced filtration technology that utilises electrostatic attraction to capture pathogens, endotoxins, and fine particulates more efficiently than standard mechanical filters, significantly improving patient safety during prolonged IV therapy.
• 80/20 Preference Point System: A South African public procurement scoring model where 80% of evaluation points are awarded based on competitive pricing, and 20% are allocated to specific socio-economic transformation goals (in this instance, prioritising youth-owned enterprises).
• SAHPRA Licence: A mandatory regulatory permit issued by the South African Health Products Regulatory Authority, ensuring that suppliers comply with national standards for the legal handling, importation, or distribution of medical devices.
• Sample Submission Requirement: A mandatory evaluation stage where shortlisted bidders must physically provide product samples for independent laboratory testing and specification verification before final contract award.