Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for the provision of adult electrocardiogram (ECG) electrodes to support diagnostic and continuous cardiac monitoring at Harry Gwala Regional Hospital. The procurement aims to ensure uninterrupted clinical operations through the timely delivery of safe, regulated, and cost-effective medical consumables.

Scope

The contract covers a once-off supply of 150,000 units of adult ECG electrodes. The goods are intended for diagnostic tracing and patient monitoring over a 24-hour period. Delivery must be made directly to the hospital's designated store or site, with all transportation, handling, and insurance costs fully included in the quoted price. The quotation validity period is 90 days, and suppliers must commit to firm pricing throughout the delivery window. The contract does not include installation, training, or ongoing maintenance services.

Technical Requirements

• Physical Specifications: Electrodes must be adult-sized, measuring 360mm by 220mm. They must be self-adhesive, pre-glued, and equipped with a snap-on connector.
• Packaging & Quantity: Items must be supplied in packets of 50 units, aggregating to 150,000 individual electrodes.
• Condition & Shelf Life: All products must be brand new, unused, and possess a minimum remaining expiry period of 12 months from the date of delivery. Second-hand, refurbished, or near-expiry goods are strictly prohibited.
• Quality & Regulatory Standards: Goods must comply with applicable South African National Standards (SANS/SABS) and hold valid certification from the South African Health Products Regulatory Authority (SAHPRA).
• Documentation & Verification: Bidders must submit a valid SAHPRA licence authorising the manufacture, wholesale, or distribution of medical devices. Following initial evaluation, top-scoring bidders may be required to submit physical samples for independent quality testing before final contract award.

Skills Requirements

No specialised technical, engineering, or clinical skills are required for this supply contract. Suppliers must demonstrate standard operational capacity in logistics, inventory management, and regulatory compliance. Successful bidders are expected to maintain adequate warehousing and distribution networks to fulfil the full order within the agreed delivery timeframe, alongside the administrative capability to manage tax clearance, Central Supplier Database (CSD) registration, and preferential procurement documentation.

Notable Terms & Conditions

SAHPRA Licensing: The South African Health Products Regulatory Authority oversees the safety, quality, and efficacy of medical devices in South Africa. A valid licence confirms that the supplier's products meet mandatory clinical standards and are legally permitted for healthcare distribution.

Preferential Procurement (80/20 System): Evaluation allocates 80 points to price and 20 points to specific transformation goals. Full preference points are granted to enterprises that are at least 51% owned by Black people, aligning with national economic empowerment policies.

Sample Submission Stage: After initial scoring, the highest-ranked bidders may be formally requested to provide product samples. Independent testing determines final compliance; failure to submit acceptable samples results in disqualification regardless of prior score ranking.

Performance & Penalties: Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. The purchaser retains the right to terminate the contract for default, claim excess procurement costs, or impose a restriction penalty barring future public sector contracts for up to ten years in cases of fraud, corruption, or repeated non-performance.