Objectives

The primary objective is to deliver comprehensive building renovation and maintenance works at a municipal facility in Ward 53, Kamvelihle Gqeberha. The project aims to restore structural integrity, upgrade interior finishes, install functional fixtures, and ensure full compliance with municipal procurement standards, health and safety regulations, and preferential procurement policies.

Scope of Work

• Roof Coverings & Accessories: Dismantle collapsed roof sheeting, trusses, and purlins; clear debris; supply and install galvanised IBR roof sheets on pine purlins over premanufactured trusses; apply approved aluminium insulation sheeting.
• Wall Repair & Finishing: Remove damaged brickwork, replace with matching bricks in cement mortar, plaster repaired surfaces, and prime/paint to match existing finishes.
• Rainwater Goods: Install 125mm seamless gutters, two 100mm downpipes with brackets and fittings, and 225mm PVC fascia boards with corrosion-resistant fixings.
• Suspended Ceiling: Fit a galvanised steel grid framework with 12.5mm gypsum boards, hangers, and perimeter trims.
• Laminated Flooring: Remove water-damaged flooring, prepare subfloor, install sound-reducing underlay, and fit 8mm click-lock laminated panels.
• Blinds: Supply and install 50mm aluminium Venetian blinds to specified window dimensions across waiting areas, boardrooms, and offices.
• Ironmongery: Install chrome-plated 3-lever locksets on office doors and hand over keys.
• Paintwork: Prepare and paint internal walls, external walls, skirting, and doors/frames using specified primer, topcoat, and varnish systems.
• Carpentry: Replace boardroom and bathroom doors with semi-solid units, install timber dado rail, and apply protective coatings.
• Site Management: Remove rubble daily, maintain a daily attendance register, and leave the site clean upon completion.

Technical Requirements

• Minimum CIDB Grade 1 (GB) registration required, with active verification at scoring.
• A compulsory 10% contingency line item must be included in the pricing schedule; unused amounts will be deducted from final payments.
• All quoted rates must be fully inclusive, covering material security until project handover.
• A comprehensive Health & Safety file is mandatory before commencement.
• Service providers must submit a detailed work programme within three days of appointment, adhering strictly to weekday operating hours (08:00–16:00). After-hours work requires prior approval and incurs no additional cost to the municipality.
• Local ward-based labour must be utilised. Contracts valued at R30,000 or above require EPWP compliance documentation.
• Tender prices must remain valid for a minimum of thirty days.
• Submissions must be completed electronically; fax submissions are rejected.
• Attendance at the compulsory site meeting is mandatory. Failure to meet minimum specifications or attend results in immediate disqualification.

Skills Requirements

While not explicitly itemised, successful execution demands demonstrated competency across multiple construction trades, including roofing, masonry, carpentry, painting, flooring installation, and fixture fitting. Bidders must possess strong project management capabilities, including scheduling, resource coordination, and regulatory compliance. Experience in preparing statutory Health & Safety documentation, managing municipal procurement frameworks, and implementing expanded public works programmes is essential. Familiarity with standard public sector contracting conditions and electronic tender submission platforms is also required.

Explanation of Key Terms

• 80/20 System: A preferential procurement evaluation method where eighty percent of scoring points are allocated to price competitiveness and twenty percent to redress and historical disadvantage criteria.
• GP GCC 2010: General Conditions of Contract for Works, a standard South African public sector framework governing contractual rights, obligations, variations, and dispute resolution.
• CIDB 1 (GB): Construction Industry Development Board grading indicating a contractor’s baseline capacity for general building works up to a specified financial threshold.
• EPWP Certificates: Documentation verifying compliance with the Expanded Public Works Programme, a national initiative mandating local labour hiring and reporting for qualifying municipal contracts.
• Contingency (10%): A mandatory budget allocation for unforeseen site conditions or scope adjustments, refunded to the client if not utilised during project execution.