Objectives

The primary objective is to secure a once-off supply of 300 book attendance registers for RK Khan Hospital under the KwaZulu-Natal Department of Health. The tender aims to obtain compliant, high-quality stationery at a competitive price while ensuring strict adherence to South African public procurement legislation, including transformation and preferential procurement policies.

Scope

• Item: Supply of Book Attendance Registers
• Quantity: 300 units
• Delivery Location: RK Khan Hospital, Chatsworth
• Contract Duration: Once-off delivery
• Quotation Validity: 90 days from closing date
• Submission Method: Physical drop-off in the designated tender box at the hospital's main entrance gate. Electronic or faxed submissions are explicitly excluded.

Technical Requirements

Bidders must strictly comply with the following product specifications and administrative conditions:

• Physical Specifications: Each register must contain 40 leaves printed double-sided in black ink. Dimensions must be 297 mm × 420 mm. Paper must be “sky” 60GSM mill-tinted. Covers require 1225-micron chipboard with a perfect-bound spine, finished with 80mm blue book cloth.
• Labeling & Language: Front covers must be clearly labelled with contents and item number, printed exclusively in English.
• Packaging: Books must be packed in boxes of 50 units each.
• Quality Standards: All goods must be new, unused, and meet relevant South African National Standards (SANS/SABS). Expired or second-hand products are prohibited.
• Compliance Documentation: Submission requires a valid BBBEE certificate, a sworn affidavit/certificate bearing the SANAS logo, Central Supplier Database (CSD) registration proof, and SARS tax clearance verification. The Bidder Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1) must be fully completed.
• Pricing & Payment: Prices must be firm, inclusive of VAT (if registered), and cover all delivery costs. Invoices are processed within 30 days of submission.

Skills Requirements

While no specialized technical certifications are mandated, bidders must demonstrate:

• Manufacturing & Supply Capability: Ability to produce or source stationery meeting exact dimensional, material, and binding specifications consistently.
• Logistics & Delivery Management: Competence in secure packaging, handling, and timely delivery of bulk paper goods to the specified facility.
• Regulatory & Administrative Compliance: Proficiency in navigating South African public procurement frameworks, accurately completing official quotation forms, and managing disclosure declarations without errors.
• Financial & Operational Stability: Capacity to provide performance security if required, issue compliant tax invoices, and maintain uninterrupted service throughout the contract period.

Explanation of Key Terms: The evaluation uses an 80/20 Preferential Procurement System, allocating 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are awarded to enterprises at least 51% owned by Black people, supporting national economic transformation targets. Performance Security refers to a financial guarantee (such as a bank guarantee or certified cheque) that may be required within 30 days of contract award to protect the purchaser against supplier non-performance or breach of contract terms.