Objectives

The primary objective is to procure and deliver essential maintenance items to Madadeni Hospital in the KwaZulu-Natal Province. The institution seeks a reliable supplier capable of providing high-quality, compliant plumbing and electrical maintenance components on a once-off basis, ensuring uninterrupted facility operations.

Scope

The tender covers a single lot comprising ten distinct maintenance items. The supply chain encompasses sourcing, secure packaging, transportation, and final delivery to the hospital’s designated administration/maintenance area. The contract is once-off with a quotation validity period of ninety days. All delivery costs must be included in the quoted price, and prices must remain firm throughout the contract period. Late submissions will not be accepted.

Technical Requirements

• Item Specifications: Bidders must supply new, unused items conforming strictly to the detailed specifications provided, including exact dimensions, materials, colors, and functional purposes.
• Quality Standards: All goods must comply with relevant South African National Standards (SANS/SABS) where applicable. Expired or second-hand products are strictly prohibited.
• Product Validity: Supplied items must have a minimum remaining shelf life or validity period of six months upon delivery.
• Delivery & Packaging: Goods must be packed to prevent damage during transit and delivered to the prescribed destination. Delivery periods must be clearly stated in the quotation.
• Warranty: A standard twelve-month warranty against defects in design, materials, or workmanship applies from the date of delivery and acceptance.

Skills & Compliance Requirements

• Administrative Compliance: Submission of all mandatory Standard Bid Document (SBD) forms, including bidder disclosure, preference claims, and contract conditions.
• Registration & Tax Status: Active registration on the Central Supplier Database (CSD) with verified tax clearance status. Valid CIPC registration documents and a sworn affidavit or BBBEE certificate are required.
• Demonstrated Capacity: Bidders must provide either a confirmation letter from a manufacturer/distributor guaranteeing supply at or below the quoted price, or a stamped warehouse/shop inventory confirmation to prove stock availability.
• Sample Provision: Compliant bidders may be contacted to submit physical samples for scrutiny. Failure to provide samples within the stipulated timeframe results in immediate disqualification.

Key Terms & Unusual Requirements

80/20 Preference Point System: Evaluation uses an 80/20 scoring model. Eighty percent of points are awarded based on competitive pricing, while twenty percent are allocated for specific transformation goals, specifically full points for companies that are at least 100% owned by Black Africans.

Capacity-to-Deliver Verification: To mitigate supply chain risks, bidders must prove their ability to fulfill the entire order. This requires submitting a direct manufacturer/distributor quote or a verifiable stock confirmation letter bearing the company stamp and physical address.

Strict Administrative & Specification Compliance: Quotations failing to meet any administrative checklist item, specification detail, or sample request will be deemed non-responsive and excluded from further evaluation. Late submissions, retyped official forms, or use of correcting fluid will render bids invalid.