Tender Summary: Supply and Deliver Backlit LED Panel Lights

Objectives

The primary objective is to procure and deliver high-quality backlit LED panel lights to Madadeni Hospital in KwaZulu-Natal. The supplies aim to upgrade and improve lighting infrastructure across the hospital and its associated clinics, ensuring reliable, energy-efficient illumination suitable for clinical and operational environments.

Scope

• Item: Backlit LED Panel Lights
• Quantity: 100 units
• Delivery Location: Madadeni Hospital, Administration Block
• Contract Type: Once-off supply and delivery
• Quotation Validity: 90 days from closing date
• Evaluation Structure: Five mandatory stages: administrative compliance, specification adherence, delivery capacity, sample verification, and price/preference scoring

Technical Requirements

• Core Specifications: 36-watt power rating, dimensions of 600 x 1200 mm, daylight colour temperature
• Quality & Standards: Must comply with applicable South African National Standards (SANS/SABS); goods must be brand new, unused, and reflect current models with recent design or material improvements
• Warranty: Minimum 12 months from delivery acceptance or 18 months from shipment, whichever concludes earlier
• Packaging & Logistics: Pricing must be all-inclusive, covering transport, insurance, and unloading at the designated site. Goods must be packaged to withstand transit exposure and arrive with a minimum six-month shelf life remaining
• Sample Testing: Physical samples may be requested from compliant bidders for specification verification. Failure to provide samples when formally requested results in automatic disqualification

Skills & Compliance Requirements

• Registration & Tax Status: Active registration on the Central Suppliers Database (CSD), valid tax clearance status, and provision of a SARS PIN
• Corporate Documentation: Updated CIPC registration documents, MAAA supplier number, and BBBEE certificate or sworn affidavit
• Supply Chain Verification: Written confirmation from the manufacturer or authorised distributor verifying that items will be supplied at a price equal to or lower than the quoted amount
• Conflict Disclosure: Completed Bidder’s Disclosure (SBD4) declaring any employment relationships with state officials or connected persons; strict adherence to anti-collusion and anti-fraud declarations
• Preference Claims: Submission of SBD 6.1 form claiming points for 100% Black African ownership, supported by CIPC ownership certificates and director identification copies
• Delivery Capacity: Demonstrated logistical capability to meet stipulated delivery timelines without unauthorized subcontracting

Unusual or Complicated Terms

• Cover-Quoting Prohibition: The procurement strictly forbids multiple quotations submitted by affiliated or related entities. Automated and manual verification will detect overlapping company structures, and any evidence of cover-quoting will result in immediate disqualification and potential criminal referral
• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points specifically for socio-economic transformation goals (100% Black African ownership). Points are calculated using a mathematical formula that rewards the lowest acceptable bid while rewarding qualifying ownership structures
• Performance Security: Successful bidders must furnish a performance guarantee (bank guarantee, irrevocable letter of credit, or certified cheque) within 30 days of contract award to secure contractual obligations
• Delay Penalties: Late deliveries incur financial penalties calculated daily using the current prime interest rate applied to the delayed portion of the contract value, alongside the purchaser’s right to source substitute goods at the supplier’s expense