Objectives

The primary objective of this tender is to procure a qualified supplier for the one-off provision and delivery of medical-grade hypodermic syringes to Madadeni Provincial Hospital, supporting routine clinical and vaccination operations within the KwaZulu-Natal Department of Health.

Scope

• Product: Hypodermic syringes available in three volumes: 3 ml, 5 ml, and 20 ml.
• Quantity: Bulk supply as itemized in the official pricing schedule (ranging from 90,000 to 200,000 units per specification).
• Delivery Destination: Madadeni Provincial Hospital, KwaZulu-Natal.
• Contract Term: One-off supply agreement.
• Quotation Validity: Prices and terms must remain fixed for 90 days from the closing date.

Technical Requirements

Bidders must strictly comply with the detailed product specifications. Failure to meet any criterion renders the quotation non-responsive. Core technical requirements include:

• Construction: Disposable, single-use, sterile syringes manufactured with a transparent medical-grade polypropylene barrel, integrated thumb rest, and high-clarity graduations printed in bold, indelible black ink.
• Tip Compatibility: Concentric or Luer Slip nozzle designed to securely fit standard needles from 18G to 26G.
• Piston Seal: Latex-free synthetic rubber gasket engineered for double sealing, smooth plunger glide, and zero leakage.
• Sterilization & Packaging: Ethylene oxide (EO) sterilized, individually peel-packed, and distributed in standardized boxes.
• Shelf Life: Only new, unused products accepted. All delivered units must retain a minimum of six months' validity from the delivery date.
• Physical Verification: The institution may request physical samples from compliant bidders for laboratory or visual scrutiny. Refusal to provide samples when directed results in immediate disqualification.

Skills & Compliance Requirements

While no specialized engineering or clinical skills are required, bidders must demonstrate robust administrative, financial, and logistical capabilities:

• Regulatory Documentation: Valid CIPC registration certificates, MAAA supplier number, BBBEE compliance certificate or sworn affidavit, and a current SAPHRA licence.
• Financial Standing: Active Central Suppliers Database (CSD) registration, SARS tax clearance/PIN, and VAT vendor status (if applicable).
• Proven Capacity: Submission of evidence demonstrating prior experience supplying similar medical/surgical goods, validated by an official purchase order alongside a signed delivery note or invoice.
• Logistics & Pricing: All-inclusive, firm pricing covering transportation to the hospital. Bidders must commit to realistic delivery schedules and acknowledge that delays will incur daily penalties calculated at the prime interest rate.

Notable Terms & Conditions

80/20 Preferential Procurement System: Evaluation allocates 80 points to price competitiveness and 20 points to designated socio-economic goals. Full points are awarded to enterprises with 100% Black African ownership, supported by CIPC ownership records and director identification documents.

Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple quotations through affiliated or interlinked companies constitutes cover-quoting, classified as procurement fraud. Such practices trigger immediate disqualification and may result in a ten-year ban from public sector contracts.

Warranty & Inspection Rights: Suppliers guarantee that goods are free from manufacturing, material, or design defects for twelve months post-delivery or eighteen months post-shipment. The purchaser retains unconditional rights to inspect, test, reject non-conforming supplies, and recover costs associated with replacement or contract termination.