Tender Summary: Fridge Tag and Temperature Loggers

Objectives

The primary objective is to procure reliable temperature monitoring devices to ensure the safe storage, handling, and transportation of temperature-sensitive medical supplies and pharmaceuticals at Murchison District Hospital.

Scope

• Items Supplied: 65 Fridge Tags and 10 Temperature Loggers.
• Delivery Destination: Murchison District Hospital, KwaZulu-Natal.
• Contract Duration: Once-off supply agreement.
• Product Condition: All items must be brand new, unused, and possess a minimum remaining validity/shelf life of six months upon delivery.
• Pricing: Firm pricing required for a 90-day validity period, inclusive of all delivery costs.

Technical Requirements

Temperature Loggers

• Purpose: Recording temperatures during transportation.
• Capacity: Multi-use device capable of storing over 25,000 readings.
• Temperature Range: -30°C to 70°C.
• Performance: 0.3°C accuracy with 0.1°C resolution.
• Operation: Configurable start/stop modes with logging intervals ranging from 1 minute to 2 hours.
• Alerts: Support for up to 5 distinct high and low alarm thresholds.
• Interface: Integrated LCD screen and USB port for data retrieval.

Fridge Tags

• Purpose: Continuous daily monitoring of refrigerator temperatures.
• Duration: 30-day electronic logging cycle.
• Temperature Range: -40°C to 60°C.
• Performance: ±0.5°C accuracy with a minimum logging interval of 1 minute.
• Power: Non-replaceable battery rated for a lifespan of five years or more.
• Construction: Non-corrodible ABS plastic housing with an IP64 ingress protection rating.
• Features: LCD display, visual alarm indicators, pause mark functionality, and USB connectivity for data download.

Strict adherence to these specifications is mandatory. Any deviation will result in immediate disqualification. The supplier must provide a warranty of twelve months from delivery or eighteen months from shipment, whichever expires first.

Skills Requirements

This is a goods supply tender; therefore, no specialized professional or clinical skills are required. Successful bidders must instead demonstrate:

• Supply chain capability to source, manufacture, or distribute compliant medical-grade monitoring equipment.
• Logistical capacity to meet strict delivery deadlines and provide responsive after-sales warranty support.
• Full proficiency in South African public procurement compliance, including Central Supplier Database (CSD) registration, SARS tax clearance validation, and accurate completion of all statutory returnable documents.

Key Procurement Terms & Clarifications

• 80/20 Preference Point System: Bid evaluation allocates 80 points for price competitiveness and 20 points for designated social goals. Full points are awarded to enterprises at least 51% owned by Black women.
• SBD Documentation: Standard Bidding Document forms are legally mandated for compliance, conflict-of-interest disclosure, and preference claims. Incomplete or falsified submissions render bids non-responsive.
• Anti-Collusion Measures: The institution strictly prohibits cover-quoting. Automated verification of multiple related entities submitting quotes will trigger immediate disqualification.
• General Conditions of Contract (GCC): Standard government terms govern performance security, inspection rights, penalty deductions for delayed delivery (calculated at the current prime interest rate), and termination provisions for default or corrupt practices.