Objectives

The primary objective of this tender is to procure and deliver two specialized chemical solutions for medical instrument processing at GJ Crookes Hospital, operating under the KwaZulu-Natal Department of Health. The procurement aims to secure compliant, high-quality products at competitive rates while adhering to public sector procurement legislation, including preferential scoring mechanisms designed to support local economic development.

Scope

The scope covers the supply and delivery of goods to the designated hospital facility. Key parameters include:

• Items: Ten (10) units of Steri Zyme and ten (10) units of Asp™ CIDEX™ OPA.
• Packaging: Each item must be supplied in 5-litre bottles.
• Validity: Quotations must remain valid for 90 days.
• Delivery: Goods must be delivered within the timeframe specified by the bidder, with all transportation, handling, and insurance costs fully included in the quoted price.
• Contractual Framework: The award is governed by standard General and Special Conditions of Contract, including a 12-month warranty period post-delivery and potential performance security requirements upon contract signing.

Technical Requirements

• Product Specifications: Both items must be new, unused, and possess a minimum shelf life of six months upon delivery. Expired, refurbished, or second-hand products are strictly prohibited.
• Steri Zyme: Must function as an all-in-one four-enzyme cleaning solution containing protease, amylase, lipase, and cellulase, specifically formulated for decontaminating surgical instruments.
• Asp™ CIDEX™ OPA: Must be an ortho-phthalaldehyde-based soaking solution used for high-level disinfection of heat-sensitive instruments and coated sutures.
• Quality & Standards: Products must meet normal industry quality standards and comply with applicable South African National Standards (SANS/SABS) where referenced.
• Mandatory Documentation: Bidders must submit complete administrative returnable documents, including a valid SARS tax clearance certificate, B-BBEE certificate or sworn affidavit, and a SAHPRA certificate. Failure to provide any of these results in immediate disqualification.
• Pricing: Quotes must reflect firm pricing, inclusive of VAT (for registered vendors), and must cover all incidental services and delivery costs to the final destination.

Skills Requirements

This tender focuses on the supply of standardized goods rather than specialized services; therefore, no advanced technical or professional skills are mandated. However, bidders must demonstrate standard commercial and regulatory compliance capabilities, including:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Proficiency in accurately completing official government quotation forms without retyping or altering the provided templates.
• Competence in supply chain logistics, inventory validation, and adherence to strict delivery schedules.
• Familiarity with public procurement compliance, including proper submission of disclosure declarations (SBD4) and preference point claim forms (SBD6.1).

Notes on Unusual or Complicated Terms

• Steri Zyme & Asp™ CIDEX™ OPA: These are regulated medical-grade chemical agents. Steri Zyme is a multi-enzyme detergent for surgical tool decontamination, while CIDEX OPA utilizes ortho-phthalaldehyde for high-level disinfection of sensitive medical equipment and sutures. Both require precise formulation and regulatory oversight.
• SAHPRA Certificate: Documentation proving registration or approval by the South African Health Products Regulatory Authority, confirming the products meet national safety, efficacy, and quality standards for healthcare use.
• 80/20 Preference Point System: A scoring methodology where 80 points are allocated for price competitiveness and 20 points for specific socio-economic goals. Full points are awarded to enterprises manufacturing or producing within KwaZulu-Natal, supported by CIPC registration proof.
• GCC & SCC: Standard General and Special Conditions of Contract that dictate payment timelines, penalty calculations for late delivery, termination rights, warranty enforcement, and dispute resolution procedures within the public sector framework.