Objectives

The primary objective of this tender is to procure a reliable, automated tablet and capsule counting machine to streamline pharmaceutical dispensing operations at the Ndwedwe Community Health Centre. The procurement aims to enhance medication accuracy, reduce manual counting errors, and improve workflow efficiency within the provincial health facility.

Scope

The tender covers the complete supply and delivery of one (1) automatic tablet counting machine to the designated health centre. The scope encompasses all logistics, packaging, and incidental services required to ensure the equipment arrives undamaged and ready for operational use. Delivery must be completed within the timeframe stipulated upon contract award, with all associated transport and handling costs included in the quoted price.

Technical Requirements

• Automatic operation with a minimum counting speed of 500 tablets per minute.
• Support for single, multiple, and inventory counting modes.
• Digital display with high visibility and counting accuracy of up to 99%.
• Sensor technology utilising silicon photo-transistors and infrared beams for precise detection.
• Compliance with SABS/SANS quality standards for medical/pharmaceutical equipment.
• New, unused units with a minimum product validity period of six months post-delivery.
• Electrical compatibility with both 110V and 220V power systems.
• Manufacturer warranty covering parts and labour for a minimum of twelve months.
• Physical sample submission may be required for shortlisted bidders during the final evaluation stage.

Skills & Compliance Requirements

• Valid CIPC registration documents confirming active business status.
• Central Supplier Database (CSD) registration with verified tax clearance status via the South African Revenue Service (SARS).
• Current Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit.
• Mandatory licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the wholesale or distribution of medical devices.
• Proven track record of supplying similar equipment to public or private healthcare facilities, supported by verifiable order and delivery notes.
• Ability to compile and submit all mandatory returnable forms accurately, including preference point claims and bidder disclosures.

Key Terms & Unusual Requirements

SAHPRA Licensing: Bidders must hold a valid regulatory licence to supply medical devices in South Africa. This ensures all equipment meets national safety, efficacy, and traceability standards before entering clinical environments.

SABS/SANS Approval: All supplied goods must conform to official South African National Standards. This guarantees consistent manufacturing quality, durability, and interoperability with existing healthcare infrastructure.

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic transformation goals. Full points are awarded to enterprises that are at least 51% owned by black women, aligning with provincial empowerment targets.

Sample Submission Stage: Following initial scoring, the highest-ranked bidders will be formally requested to submit physical samples for objective verification. Failure to provide compliant samples results in disqualification, even if price scores are favourable.

Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple quotations under different company names for the same bid is strictly classified as cover-quoting. This constitutes fraud and leads to immediate disqualification, potential contract termination, and possible restriction from public sector procurement.

Delay Penalties & Performance Security: Late deliveries incur daily financial penalties calculated at the current prime interest rate. Persistent non-performance may trigger contract cancellation, recovery of excess replacement costs, and temporary exclusion from government tenders.