Tender Summary

Objectives

The primary objective is to supply, deliver, and replace damaged kitchen cupboards and associated fixtures at the Iris Marwick Building (Head Office) for the KwaZulu-Natal Department of Health. The project aims to restore fully functional kitchen facilities through professional demolition, installation, and finishing works while maintaining operational continuity and adhering to strict health and safety standards.

Scope of Work

The contractor is responsible for the complete removal and safe disposal of existing built-in cupboards, a bowl sink, and water pipes. The scope includes supplying and installing:

• New bottom-unit kitchen cupboards constructed to detailed specifications
• Rustenburg granite countertops (600mm x 30mm)
• A single-bowl drop-in stainless steel sink (900mm x 450mm) with all accessories
• A high-quality stainless steel gooseneck mixer tap
• Vertical blinds matching specified dimensions (1100mm x 1600mm)

Additional obligations include submitting a site-specific safety file and work program for approval, holding a mandatory kick-off meeting three days before commencement, providing seven days' notice prior to site work, ensuring all waste is disposed of at a registered facility, and completing all works within two weeks of official site handover. A six-month unconditional guarantee covers all materials, workmanship, and new installations.

Technical Requirements

• CIDB Grading: Minimum 1GB certification required.
• Cupboard Construction: 16mm high-quality white melamine board with white Masonite backing, concealed heavy-duty hinges, roller-bearing drawer runners, and stainless steel tube handles (12x128mm).
• Countertop & Splashback: Rustenburg granite tops with 600mm white splashback tiles sealed with clear silicone.
• Sealing & Finishing: All cupboard sides, sink edges, and joints must be sealed with fungi-resistant silicone.
• Blinds Installation: Brackets must be securely plugged and screwed per manufacturer specifications; runners must not exceed 2 meters without division. Material samples must be submitted prior to installation.
• Standards Compliance: All works must comply with the Occupational Health and Safety Act (Act 85 of 1993), SABS codes of practice, the IUSS Health Facilities Guide, and provincial infrastructure design policies. All materials must be new, unused, and SABS-approved where applicable.

Skills & Qualification Requirements

• Bidders must hold current trade test certificates in both Carpentry and Plumbing.
• Mandatory registration with the Department of Labour and a valid Letter of Good Standing.
• Proof of relevant experience: submission of one order/award letter and corresponding completion certificate for similar projects.
• All execution must be performed by competent, skilled artisans under the direct supervision of a qualified service provider representative authorized to receive and implement instructions.

Key Terms & Conditions

• CIDB Grading 1GB: A Construction Industry Development Board classification denoting capability to execute low-cost building or civil engineering works up to approximately R10 million.
• 80/20 Preference Point System: A procurement scoring model where 80 points are awarded based on price competitiveness and 20 points are allocated for socio-economic transformation, specifically granting full points to companies at least 100% owned by Black Africans.
• Compulsory Site Briefing: Attendance at a mandatory on-site meeting is strictly enforced; non-attendance results in automatic disqualification.
• Three-Stage Evaluation: Tenders undergo sequential assessment for administrative compliance, technical merit, and price/preference scoring. Failure at any stage renders the bid non-responsive and ineligible for further consideration.
• Penalties & Termination: Delayed performance incurs daily penalty deductions calculated at the prime interest rate. Persistent default or fraudulent practices may result in contract termination and restriction from public sector procurement for up to ten years.