Objectives

The primary objective is to procure and deliver a single unit each of four sizes (Small, Medium, Large, and Extra-Large) of patient safety gait belts to Umphumulo Hospital. This once-off supply contract aims to equip clinical staff with reliable assistive devices to support patient ambulation, improve balance, and reduce fall risks during therapy and daily care activities.

Scope

The scope covers the complete supply, packaging, and delivery of the specified gait belts to the hospital. The contract is structured as a one-time delivery with a quotation validity period of ninety days. Successful suppliers are responsible for timely delivery, provision of all mandatory regulatory and compliance documentation, and adherence to a twelve-month warranty period. The procurement operates under a standard provincial health department quotation framework valued below R500,000.

Technical Requirements

• Product Type: Patient transfer/gait belts constructed from durable nylon material.
• Sizes & Load Capacity: Must be supplied in Small, Medium, Large, and Extra-Large variants, each rated for a minimum weight capacity of 120 kg.
• Handle Configuration: Five vertical handles positioned at the rear and four horizontal side handles.
• Packaging: Items must be delivered in box packaging.
• Condition & Shelf Life: All units must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Regulatory Documentation: A valid SAHPRA certificate must be submitted with the quotation.
• Sample Requirement: A colour photograph or physical sample must be provided to the physiotherapy department on or before the closing date.
• Standards Compliance: Goods must meet applicable South African National Standards (SANS/SABS) where relevant.

Skills Requirements

No specialised technical, engineering, or clinical skills are required for this tender, as it involves the straightforward supply of standard medical equipment. Bidders must demonstrate fundamental commercial capabilities, including reliable logistics for on-time delivery, financial stability, and administrative proficiency to accurately compile and submit all mandatory compliance forms, certificates, and preference documentation.

Explanation of Key Terms & Conditions

• SAHPRA Certificate: Issued by the South African Health Products Regulatory Authority, this document certifies that the medical device has been evaluated and meets national safety, quality, and performance standards for healthcare products.
• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals (specifically, companies with at least 51% Black ownership).
• CSD Registration: Mandatory enrolment on the Central Suppliers Database, a national government portal used to verify supplier legitimacy, tax clearance status, and historical performance records.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that the successful bidder must provide within thirty days of contract award to ensure commitment to delivery and warranty obligations.
• Warranty Period: The supplier guarantees that the goods are free from design, material, or workmanship defects for twelve months post-delivery, with responsibility for repair or replacement at no cost to the purchaser.