Objectives

The primary objective of this tender is to secure a reliable, compliant, and cost-effective one-off supply of Intravenous (IV) giving sets for clinical use at the Pediatric Burns Unit of Ngwelezane Hospital. The procurement aims to ensure uninterrupted access to essential medical infusion equipment to support patient treatment and fluid/medicine administration.

Scope

The tender encompasses the supply of 200 units of IV giving sets. The contract is classified as once-off, with a strict delivery timeline not exceeding three weeks (15 working days) from the date of award. Quotations must remain valid for 90 days. All delivery, handling, and incidental costs must be included in the quoted price. The procuring institution reserves the right to accept or reject any quotation, to request samples for evaluation, and to negotiate with shortlisted bidders if pricing is deemed non-market related.

Technical Requirements

• Product must be an administration infusion set equipped with a cannula needle and calibrated at 60 drops per millilitre.
• Items must be packaged in boxes of 100 units.
• All goods must be new, unused, current models, and free from defects in design, materials, or workmanship.
• Products must retain a minimum shelf life of six months upon delivery; expired or near-expiry stock will be automatically rejected.
• Bidders must formally confirm compliance with the attached specification annexure. Samples may be requested for verification against set standards.
• Goods must conform to applicable South African National Standards (SANS/SABS) or equivalent internationally recognised quality benchmarks.

Skills and Qualification Requirements

• Holders of a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Registration on the Central Supplier Database (CSD) with verified tax compliance status.
• Proof of company registration via the Companies and Intellectual Property Commission (CIPC).
• To qualify for preference points, bidders must submit a B-BBEE certificate or sworn affidavit alongside proof of South African ownership.
• No specialised technical or operational skills are mandated beyond standard supply chain management, logistics coordination, and regulatory compliance capabilities.

Explanation of Key Terms and Conditions

80/20 Preference Point System: A standard South African public procurement scoring framework where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. In this tender, the full 20 points are reserved for promoting South African-owned enterprises.

SAHPRA Licensing: Mandatory regulatory approval required for any entity supplying medical devices in South Africa. This ensures that all products meet stringent safety, efficacy, and quality standards before reaching healthcare facilities.

SBD Documentation: Standard Bid Document forms used for statutory declarations, including bidder disclosure, conflict of interest, and preference claims. Failure to submit fully completed SBD forms results in automatic disqualification.

Penalties and Contract Termination: Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. The purchaser may terminate the contract for default, claim damages, or impose a restriction penalty prohibiting future public sector contracts for up to ten years in cases of fraud, corruption, or repeated non-compliance.