Objectives

The primary objective of this Request for Quotation (RFQ) is to appoint a qualified contractor to construct a children’s swimming pool in King Williams Town on behalf of the Buffalo City Metropolitan Municipality. The municipality aims to secure competitive pricing, ensure strict compliance with municipal supply chain regulations, and deliver a safe, functional public recreational facility within agreed timelines.

Scope

The scope covers the complete construction of a kids’ swimming pool as outlined in the accompanying architectural drawings. The work includes all civil, structural, plumbing, tiling, and finishing works required to deliver a fully operational municipal pool. The successful bidder will manage the entire project lifecycle from mobilisation to handover, with continuous municipal inspections and formal sign-off required from both the appointed municipal technician and the contractor upon completion.

Technical Requirements

• Strict adherence to provided architectural drawings and municipal specifications.
• Contract administration governed by the General Conditions of Contract 2015 (National Treasury).
• Firm, fixed pricing for the contract duration, inclusive of VAT where applicable.
• Mandatory electronic submission exclusively via the municipality’s e-procurement vendor portal; all other formats will be rejected.
• Completion of all statutory Municipal Bidding Documents (MBDs), covering conflict of interest, preference claims, past supply chain conduct, and independent bidding certification.
• Proof of active registration on the Central Supplier Database (CSD) and verified tax compliance status.
• Project execution subject to phased inspections, with final acceptance requiring dual signatures from the municipal technician and the contractor.

Skills and Qualification Requirements

• Valid CIDB Contractor Grading between 1GB and 2GB EP (Engineering Practice).
• Demonstrated prior experience in similar building projects, substantiated by an official purchase order and a completion certificate or delivery note.
• Active registration on the Buffalo City Metropolitan Municipality Supplier Database.
• B-BBEE compliance documentation (verification certificate or sworn affidavit for Exempted Micro Enterprises/Qualifying Small Enterprises) to qualify for preference points.
• Formal letter of authority on company letterhead authorising the designated signatory to bind the entity to the contract.
• Operational and financial capacity to execute municipal construction works within stipulated delivery windows.

Notable Terms and Conditions

CIDB Grading (1GB–2GB EP): Refers to the South African Construction Industry Development Board classification for engineering practice contractors. Grades 1GB to 2GB indicate capability for small-to-medium municipal infrastructure projects, confirming the contractor possesses the requisite technical and managerial competence for pool construction.

80/20 Preference Point System: A standard public procurement evaluation model where 80% of scoring points are allocated to price competitiveness and 20% to specific socio-economic goals, primarily B-BBEE status level and geographical locality (projects within Buffalo City or the Eastern Cape receive additional weighting).

Central Supplier Database (CSD): The national government registry for all public sector suppliers. Registration and tax clearance verification are mandatory prerequisites; failure to maintain valid CSD status or tax compliance results in automatic disqualification.

MBD Declarations: Standardised legal forms mandated to prevent conflicts of interest, collusive bidding, and supply chain abuse. They ensure transparency, enforce anti-fraud measures, and align with municipal supply chain management policies.