Objectives

The primary objective is to procure and supply a range of patient clothing and accessories to Umzimkhulu Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure timely delivery of high-quality, specification-compliant garments while supporting local economic development through preferential procurement policies that prioritise enterprises manufacturing within the province.

Scope of Supply

The contract covers a one-off supply of the following items, delivered directly to Umzimkhulu Hospital:

• Unisex Beanies: 200 units (100% acrylic wool, green, 4cm brim)
• Head Doek: 50 units (triangular, 70% viscose/30% polyester, purple)
• Ladies Socks: 50 pairs (pure cotton, grey, medium length, assorted sizes)
• Men's Socks: 295 pairs (pure cotton, black, medium length, assorted sizes)
• Unisex Sun Hats: 70 units (100% cotton, wide brim, orange and olive green)

All prices must be firm and inclusive of delivery. The quotation validity period is 90 days.

Technical Requirements

• Products must be new, unused, and valid for a minimum of six months upon delivery.
• Supplies must strictly adhere to the detailed specifications provided in the annexures, including exact materials, colours, sizes, and quantities.
• Items must meet applicable SABS/SANS quality standards; a certificate of compliance may be required upon request.
• Bidders must submit official quotation forms without retyping, alongside mandatory compliance documents (CSD report, tax clearance proof, B-BBEE status verification or sworn affidavit, and completed SBD declaration forms).
• Samples are mandatory for the top three scoring bidders and will be requested via written communication prior to final evaluation.
• Delivery must occur within the stipulated timeframe, with all transport and handling costs included in the quoted price.

Skills and Experience Requirements

No specialised technical skills are mandated; however, bidders must demonstrate operational capacity and a proven track record in supplying similar goods. Required evidence includes:

• A valid copy of at least one previous order and delivery note from either a private or public healthcare facility.
• Ability to manage inventory, logistics, and timely distribution to hospital facilities.
• Competence in preparing compliant documentation, adhering to public sector procurement regulations, and fulfilling sample submission requests.

Notes on Unusual or Complex Requirements

• Preferential Procurement System (80/20): Evaluation uses an 80-point price and 20-point specific goals model. The full 20 points are allocated exclusively to enterprises manufacturing or producing goods within KwaZulu-Natal, significantly favouring local suppliers over external competitors.
• Multi-Stage Evaluation: The tender employs five strict compliance stages. Failure at any stage results in immediate disqualification. Administrative completeness, capacity verification, specification compliance, pricing/preference scoring, and sample submission are all mandatory gates that cannot be bypassed.
• Mandatory Sample Submission: Unlike standard tenders, the top three bidders based on initial scoring must physically submit product samples for scrutiny. Non-submission or non-compliance leads to rejection, even if financially competitive.
• Tax and CSD Validation: Suppliers must maintain active Central Supplier Database registration and valid SARS tax clearance. Inability to validate these systems automatically renders a quotation non-responsive, regardless of price or specification compliance.