Tender Summary: Surgical Items No 03

Objectives

The primary objective is to procure essential surgical consumables for clinical use at Umzimkhulu Hospital under the KwaZulu-Natal Department of Health. The procurement aims to secure reliable, compliant, and cost-effective supplies while promoting local economic development through structured preferential procurement policies.

Scope

The contract covers the one-off supply and delivery of three specific surgical items to Umzimkhulu Hospital. The procurement follows a fixed-price quotation process with a ninety-day validity period. All delivery costs must be included in the quoted prices, and products must remain unexpired for a minimum of six months upon delivery.

• Elastoplast 50mm Adhesive: 30 units
• Face Mask Surgical Disposable (Box of 50 units): 40 boxes
• Disposable Safety Lancets 21G Sterile (Box of 50 units): 28 boxes

Technical Requirements

• All supplied goods must meet approved South African National Standards (SANS) or South African Bureau of Standards (SABS) specifications, with certificates of compliance provided upon request.
• Products must be brand new, unused, and free from defects in design, materials, or workmanship.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Pricing must be firm for the duration of the contract, inclusive of all taxes, duties, and delivery charges to the designated hospital facility.
• Failure to strictly adhere to the stated specifications will result in disqualification.

Skills & Business Requirements

• Active registration on the Central Suppliers Database (CSD) with verified status.
• Valid tax clearance documentation from the South African Revenue Service (SARS).
• Proof of Broad-Based Black Economic Empowerment (B-BBEE) status level via a verification certificate or sworn affidavit.
• Demonstrated capacity to deliver, evidenced by at least one prior order and delivery note from a public or private healthcare facility.
• Full completion of mandatory disclosure forms, including conflict-of-interest declarations and preferential procurement claim forms.
• Strict adherence to anti-collusion and cover-quoting prohibitions; any evidence of bid-rigging will lead to immediate disqualification and potential reporting to regulatory authorities.

Unusual or Complicated Terms

• 80/20 Preferential Procurement System: Evaluation allocates 80 points based on price competitiveness and 20 points specifically for enterprises that manufacture or produce goods within KwaZulu-Natal. Points are only awarded if documentary proof is submitted.
• SAHPRA Licensing Requirement: Suppliers must possess active regulatory approval to handle medical devices, ensuring legal compliance and patient safety standards.
• Sample Submission Clause: The institution reserves the right to request physical samples from the top-scoring bidders for independent quality testing. Failure to provide compliant samples may result in rejection or a restart of the procurement process.
• Cover-Quoting Prohibition: The department actively monitors for multiple quotes submitted by related entities to manipulate pricing. Such practices are classified as fraud and corruption, leading to permanent exclusion from public sector contracts.