Tender Summary: Ambulance High Risk Gloves

Objectives

The primary objective is to secure a reliable, once-off supply of durable, high-risk medical gloves specifically designated for ambulance operations within the Ugu District Office, KwaZulu-Natal Department of Health. The procurement ensures that frontline healthcare providers are equipped with protective gear that meets rigorous safety, hygiene, and durability standards for emergency and clinical environments.

Scope

This quotation covers the supply of blue high-risk gloves, packaged in boxes containing fifty units each. The required quantities are:

• 550 boxes – Medium size
• 650 boxes – Large size
• 200 boxes – Extra Large size

All goods must be delivered directly to the UGU Health District Office. The contract is classified as a once-off supply with a quotation validity period of ninety days. Evaluation will follow an eighty-to-twenty preference point framework, balancing competitive pricing with targeted socio-economic development goals.

Technical Requirements

• Gloves must be of durable quality, explicitly rated for high-risk clinical and emergency use.
• Supplies must comply with applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) specifications, with documentary proof required.
• All products must be new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Bidders must incorporate all transportation and delivery costs into their quoted unit prices.
• Quoted prices must remain firm for the duration of the contract period.
• During the evaluation phase, shortlisted bidders may be requested to submit physical samples for direct comparison against the technical specifications.

Skills and Qualification Requirements

• Active registration and a current Central Supplier Database (CSD) compliance report.
• Valid Tax Clearance Certificate issued by the South African Revenue Service (SARS).
• BBBEE Status Verification Certificate or a sworn affidavit (applicable to EMEs and QSEs).
• Documented proof of prior successful deliveries to public or private health facilities (minimum one order confirmation and delivery note).
• Valid authorisation or licence from the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Up-to-date CIPC company registration documents.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Explanation of Unusual or Complicated Terms

80/20 Preference Point System: This evaluation methodology awards eighty points for price competitiveness and twenty points for specific socio-economic goals, such as promoting South African-owned enterprises and businesses operating within the local municipality. Bidders must attach verified documentation to claim these points; failure to do so results in zero allocation for this category.

Sample Submission Stage: Following initial scoring, the highest-ranked responsive bidders will be formally requested to provide physical product samples. These samples undergo strict technical verification. Non-submission or failure to meet specifications during this stage leads to disqualification or progression to the next highest-scoring bidders.

Performance Security & Delay Penalties: Within thirty days of contract award, the supplier must furnish a performance security (typically a bank guarantee or certified cheque). Late deliveries trigger financial penalties calculated at the prevailing prime interest rate per day of delay. Persistent non-performance may result in contract termination, recovery of excess procurement costs, and potential exclusion from future public sector contracts for up to ten years.