Objectives

The primary objective is to procure high-quality, sterile surgical gowns and sleeve protectors for clinical use at the Ugu District Office under the KwaZulu-Natal Department of Health. The procurement ensures a reliable supply of infection-control garments that meet stringent medical safety standards, supports local economic development, and maintains uninterrupted healthcare operations.

Scope

This is a once-off quotation for the supply and delivery of disposable surgical protective wear to the Ugu Health District Office. The scope encompasses:

• 50 boxes of large reinforced disposable surgical gowns.
• 50 boxes of extra-large reinforced disposable surgical gowns (blue).
• 5 boxes of blue sleeve protectors (packaged in 20 packets of 100 pieces each).

All goods must be delivered to the specified facility, with delivery costs fully included in the quoted price. The contract validity period is 90 days. Successful suppliers must adhere to the General and Special Conditions of Contract, including a mandatory 12-month warranty against material and workmanship defects.

Technical Requirements

Bidders must supply products that strictly conform to the following specifications:

• Surgical Gowns: Sterile, non-woven polypropylene construction; long sleeves with cuffs; body weight approximately 54 g/m² and sleeve weight approximately 66 g/m²; reinforced in chest and forearm zones; integrated hand towels; liquid penetration resistant; lint-free; non-flammable; with certified bacterial barrier efficiency. Available in Large and Extra-Large sizes, packaged at 50 units per box.
• Sleeve Protectors: High-standard disposable protective sleeves, blue in colour, supplied in bulk packets of 100 pieces.

Additional technical conditions include:

• Products must retain a minimum shelf life of six months upon delivery.
• Bidders may be required to submit physical samples during evaluation for independent testing. Failure to provide samples when requested results in automatic disqualification.
• Goods must align with applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) guidelines for medical disposables.

Skills & Capacity Requirements

No specialised professional certifications are mandated, but bidders must demonstrate robust operational and administrative capacity:

• Proven Supply Chain Performance: Submission of valid proof of at least one prior order and delivery note confirming successful supply of similar medical goods to public or private health facilities.
• Regulatory & Financial Compliance: Active Central Supplier Database (CSD) registration, valid tax clearance status, and a recognised Broad-Based Black Economic Empowerment (B-BBEE) verification certificate or sworn affidavit.
• Quality & Logistics Management: Capability to ensure secure packaging, timely delivery, and strict adherence to medical-grade quality control protocols.
• Evaluation Responsiveness: Ability to rapidly produce compliant samples and provide verifiable documentation upon request.

Clarification of Procurement Terms: The tender applies an 80/20 preference point system, awarding 80 points based on competitive pricing and 20 points specifically for promoting South African-owned enterprises. Bidders must formally claim these points using the designated form. Additionally, CSD registration refers to the national government database verifying supplier legitimacy, tax compliance, and banking details, which is mandatory for evaluation.